Event and Logistics Lead

Washington, DC

ENGAGEMENT TYPE: Senior-level, project-based contract (engagement duration)

The Event and Logistics Lead coordinates the planning and execution of a two-day onsite innovation series as part of a broader multi-party AI enablement engagement, owning the operational and logistical backbone of the event and working closely with the client, who provides the venue, facilities, catering, and participant access.

• Coordinate the overall agenda for the two-day onsite innovation series
• Coordinate rooms, participant groups, and speakers for all sessions
• Prepare and organize working materials needed for workshops and team activities
• Manage onsite logistics throughout the event, resolving issues in real time
• Coordinate team presentations, judging, and awards
• Coordinate the executive readout session at the close of the event
• Partner closely with the client, who remains responsible for the venue, required facilities, catering, and participant access

• 5+ years of experience in event planning, program coordination, or logistics management, ideally for corporate or executive events
• Proven experience coordinating multi-day, multi-team onsite events, including agendas, rooms, and participant group logistics
• Experience coordinating speakers, presenters, and working materials for workshop- or conference-style events
• Strong organizational skills with the ability to manage many moving parts and vendors simultaneously
• Experience supporting judging, awards, or executive readout sessions
• Excellent communication skills and ability to coordinate closely with client-side logistics teams

• Experience planning innovation days, hackathons, or internal innovation series
• Experience working across multiple partner organizations to align on event logistics

This is a project-based engagement tied to the AI Enablement & Innovation Program's discovery, enablement, and onsite innovation series activities. Location, onsite/remote posture, and travel requirements are determined by the engagement plan; an onsite presence is expected for the innovation series itself.