Event Coordinator

Posting Details

Posting Summary

Logo Posting Number STA00523PO26 Job Family Event Management Job Function Events USC Market Title Events Coordinator Link to USC Market Title https://uscjobs.sc.edu/titles/134182 Job Level P3 - Professional Business Title (Internal Title) Event Coordinator Campus Columbia Work County Richland College/Division Division of Administration and Finance Department DAF Special Events State Pay Range G09 USC Market Range MRF - $52,526 $65,658 $78,789 Anticipated Hiring Range $52,526 - $65,246 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule

• Monday - Friday, occasionally nights and weekends.
• Must be willing to work a flexible schedule to meet the needs of the department.

Basis 12 months Job Search Category Other Professional

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description

Advertised Job Summary

Are you a highly organized, detail-oriented professional with a passion for creating memorable experiences? Join our team as a University Event Coordinator and play a key role in producing impactful events that support the university's mission and engage our campus and community. Join a creative, energetic team that brings the university's most meaningful moments to life. Apply today and help us deliver events that inspire, connect, and celebrate our campus community.

Under limited supervision, the Event Coordinator plans, manages, and executes events and programs that advance the University's mission, with a focus on supporting the Office of the President, Board of Trustees, Division of Development, and Communications Department. The role also assists other university departments and colleges with event planning and special programming as needed.

Job Related Minimum Required Education and Experience

• Requires a bachelor's degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Required Certification, Licensure/Other Credentials Preferred Qualifications

• Bachelor's degree in HRTM or Public Relations.
• Proven experience in event planning and project management, preferably in a higher education or nonprofit setting.

Knowledge/Skills/Abilities

• Strong organizational and interpersonal skills
• Ability to manage multiple priorities and deadlines with attention to detail
• Comfortable working independently and collaboratively in a fast-paced environment
• Proficiency with tools like Microsoft Office, event management software, Omni CMS, and Mailchimp (or willingness to learn)
• Knowledge of or ability to learn USC policies and procedures, as well as USC systems (Blackbaud, PeopleSoft, etc.)

Job Duties

Job Duty

Plan & Execute Signature Events:

Manage all aspects of special events from initial concept to final evaluation. Coordinate and source logistics including on-campus and off-campus venues, catering, décor, photography, audiovisual needs, entertainment, etc. Serve as a liaison with internal departments and external vendors to ensure seamless execution

Essential Function Yes Percentage of Time 25 Job Duty

Campus & Community Engagement:

Represent the Office of Special Events on various university committees and cross-departmental projects. Collaborates with departments across development, student affairs, alumni relations, athletics, veteran's affairs, and more to support and enhance programming. Assists with hospitality and guest management at various Athletics events including football, basketball, baseball and others as directed. Assists with planning and logistical execution of development events, including the upcoming capital campaign. Assists with logistics and execution of commencement ceremonies and related events/activities.

Essential Function Yes Percentage of Time 25 Job Duty

Logistics and Operation Support:

Supports the President's House Manager in coordinating logistics for special events, tours, overnight guests, and seasonal décor. Assists with the daily operations and special projects of the President's House as needed.

Essential Function Yes Percentage of Time 15 Job Duty

Website & Communications:

Maintains event content and photo galleries on the SEO website and distributes event photos to guests, partners, etc. in a timely manner. Utilizing various communications tools and assets, assists with the production and distribution of a wide variety of printed materials and email communications. Assists with database management for special events and projects.

Essential Function Yes Percentage of Time 15 Job Duty

Décor & Logistics:

Assists with the coordination and organization of event décor, props and related inventory for special events and functions as needed. Assists with the storage, transportation, and setup of event décor to ensure high-impact visual presentation.

Essential Function Yes Percentage of Time 20

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential

Posting Detail Information

Number of Vacancies 1 Desired Start Date Job Open Date 07/10/2026 Job Close Date 08/23/2026 Open Until Filled No Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by August 23, 2026.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Click here to learn more about why you should work at USC.

Quicklink for Posting https://uscjobs.sc.edu/postings/209314 EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have at least a bachelor's degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
• Yes
• No

Applicant Documents

Required Documents

• Cover Letter
• Resume
• List of References and Contact Information

Optional Documents