EVENT COORDINATOR, DISTRICT AGRICULTURAL ASSOCIATION

Job Posting: Event Coordinator-Competitive Programs

Orange County Fair

JC-527787

• Event Coordinator-Competitive Programs

EVENT COORDINATOR, DISTRICT AGRICULTURAL ASSOCIATION

$5,014.00 - $6,276.00 per Month

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: Until Filled

Application Methods:

Electronic (Using your CalCareer Account)

By Mail

Drop-off

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Job Description and Duties

Under the direction of the Competitive Programs Supervisor, the Competitive Programs Coordinator assists with the coordination, administration and organizing of the OC Fair competitive programs: Visual Arts, Culinary, and Hobbies & Handcrafts. Also, helps to coordinate the OC Fair's year-round programs such as Heroes Hall and Imaginology.

• Coordinate or assist with all aspects of the OC Fair's competitive programs including but not limited to drafting competition guides, utilizing ShoWorks software, preparing judging documents, hiring judges, organizing entry delivery and pick-up days, and completing reports.
• Complete calendars and spreadsheets for the Fair Logistics Committee including equipment orders, ribbon orders, and Event Operations tasks.
• Conduct research and provide recommendations regarding the competitive programs' divisions and classes.
• Direct and coordinate staff and judges in the operation of the Fair judge program, consult with programmers when needed, attend training workshops when needed, and assist customers as needed.
• Collaborate and coordinate with subject matter experts and featured artists in the various competitive program fields.
• Assist with creating maps, layouts and building design and décor.
• Create post-event program evaluations and reports as needed.
• Oversee or assist with the OC Fair Permanent Collection to include: cataloging, photographing, and inventorying works in the collection as well as, framing new work, and arranging to have work moved or re-hung as needed.
• Help provide training for temporary employees, coordinate tasks and evaluate their work.
• Handle any problems, complaints or concerns that are received and solve them promptly and effectively.
• Establish and maintain positive working relationship with community partners.
• Assist in the development, preparation and maintenance of competition guides, postcards, websites, e-blasts and related material.
• Assist in hiring temporary employees, oversee TreeRing functions, and work closely with HR.
• Plan and coordinate installation, removal and return of exhibit entries and loaned items.

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• EVENT COORDINATOR, DISTRICT AGRICULTURAL ASSOCIATION

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details

Job Code #:

JC-527787

Position #(s):

019-000-4903-XXX

Working Title:

Event Coordinator-Competitive Programs

Classification:

EVENT COORDINATOR, DISTRICT AGRICULTURAL ASSOCIATION

$5,014.00 - $6,276.00

The salary range included in the job advertisement does not reflect the reduction in pay. New to State candidates will be hired into the minimum salary of the classification.

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

1

Work Location:

Orange County

Telework:

In Office

Job Type:

Permanent, Full Time

Department Information

The 32nd District Agricultural Association, also known as the OC Fair & Event Center (OCFEC) is a state agency under jurisdiction of the California Department of Food & Agriculture. The governing authority is a nine-member Board of Directors.

OCFEC is located in Costa Mesa, California on 130 acres that include educational assets like Centennial Farm and Heroes Hall. With an annual budget of $50 + million, the organization produces a STEAM education event, Imaginology and the highly-anticipated OC Fair each year. The OC Fair is one of the top ten Fairs in the nation and top three in California. In addition to the annual OC Fair, promoters host over 150 year-round events on our beautiful grounds.

The organization employs approximately 130 full-time civil service employees and 300 part-time, temporary employees on a year-round basis. The organization also employs approximately 1,400 part-time staff members at fair time.

Application Instructions

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: Until Filled

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Orange County Fair

Becky Marocchi

Attn: Human Resources

88 Fair Dr.

Costa Mesa, CA 92626

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Orange County Fair

Becky Marocchi

Human Resources

88 Fair Dr.

Costa Mesa, CA 92626

08:30 AM - 05:30 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Must be available to work 5 days per week, Wednesday through Sunday, on any shift between mid-July and mid-August and Heroes Hall events as needed.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

• CalPERS public pension plan
• Health, dental and vision coverage
• Generous Vacation/Sick or Annual leave
• Life insurance
• 12 paid holidays

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.