Event Coordinator/Event Liaison

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Review Vacancy

Date Posted 07/15/26

Applications Due08/31/26

Vacancy ID220035

• Basics
• Schedule
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• Job Specifics
• How to Apply

NY HELPNo

AgencySenate, NYS

TitleEvent Coordinator/Event Liaison

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $45000 to $55000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Unclassified Service

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 35

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 80 South Swan Street

City Albany

StateNY

Zip Code12247

Duties Description Overview:

The Senate Events team is a central component of the Senate Services Department, providing event planning and support to all Senators in the New York State Senate. Throughout the Legislative Session, Senators reserve a wide variety of rooms and spaces to host advocacy groups, set up informational displays, conduct luncheons, and hold meetings.

The Event Coordinator must be a self-starter who serves as the primary point of contact for event planning and support, ensuring that every event-regardless of its size-is seamless and successful.

Day-to-Day Responsibilities:

• Responding to emails and phone calls from staff in a timely fashion;
• Executing event details as provided by the hosting Senator;
• Working professionally with a graphic designer on visuals; and
• Using large format printers and laminators to produce these materials;
• Setting up your assigned event;
• Attending your assigned event;
• Keeping a meticulous record of event details;
• Maintaining close working relationships with other Senate Departments;
• Attending weekly meetings with the Senate Events Manager;
• Working with Event Coordinators on the team to solve problems, brainstorm new ideas, and assist on larger Senate-wide annual events;
• Meeting attendance requirements as established by the office;
• Updating the events calendar on your progress with each event

Minimum Qualifications Candidates must have a high school degree or the equivalent. One year of event planning experience is preferred.

Additional Comments Interested candidates should submit a cover letter and resume to jobs@nysenate.gov. Submissions that do not include both will not be considered.

This recruitment will remain open until filled. Due to the volume of applications, we will not be able to respond to each applicant.

The NYS Senate offers a comprehensive and competitive benefits package that includes a health and wellness in the workplace program that you and your family can benefit from:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Sick time
• Tuition reimbursement
• Vision insurance
• Wellness Program

The New York State Senate is an Equal Opportunity employer that values a diverse and equitable workplace. We do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles.

Some positions may require additional credentials or a background check to verify your identity.

Name Hiring Coordinator

Telephone n/a

Fax n/a

Email Address jobs@nysenate.gov

Address

Street 80 South Swan Street

City Albany

State NY

Zip Code 12247

Notes on ApplyingInterested candidates should submit a cover letter and resume to jobs@nysenate.gov. Submissions that do not include both will not be considered.

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