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Event Coordinator

Visit Fort Collins

Fort Collins, Colorado

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JOB DETAILS
SKILLS
Accidental Death and Dismemberment (AD&D), Administrative Management, Audiovisual, Budget Management, Catering Services, Customer Support/Service, Detail Oriented, Disability Insurance, Establish Priorities, Event Management, Financial Policies, Hospital, Hospitality and Tourism, Identify Issues, Interpersonal Skills, Legal, Logistics, Logistics Management, Maintain Compliance, Marketing, Operations, Operations Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Purchasing/Procurement, Regulations, Reporting Skills, Safety Compliance, Safety Standards, Time Management, Travel Industry, Vendor/Supplier Management
LOCATION
Fort Collins, Colorado
POSTED
1 day ago
Plan It. Execute It. Own It. | Events Coordinator | 

Visit Fort Collins (VFC) is Fort Collins' destination marketing organization, dedicated to driving economic vitality through tourism. We are a team of passionate, strategic professionals who champion the visitor economy — connecting partners, inspiring travelers, and advocating for the growth of our destination. Our culture is built on dependability, adaptability, and curiosity, and we hold ourselves to a high standard of communication, collaboration, and results. At VFC, growth isn't optional — it's our mindset. We're multipliers who think big, ask bold questions, and work together to ensure Fort Collins thrives.

About This Role: The Events Coordinator is responsible for hosting and coordinating events for Visit Fort Collins. This role involves planning, organizing, and executing event details to ensure guests have an exceptional experience. Cross-trained with the Welcome Center Manager, this position also supports the day-to-day operations of the Fort Collins Welcome Center and its overall mission. This position requires a flexible, highly variable schedule—including days, nights, weekends, and holidays—often exceeding 40 hours per week.

Compensation:$20-25/hr

Essential Duties & Responsibilities:
Event Planning, Logistics & Execution:
  • Plan, coordinate, and execute all event aspects in collaboration with the Welcome Center Manager, vendors, and suppliers, adhering to event guidelines and responding professionally to community requests.
  • Manage full event logistics: equipment setup, A/V, room layouts, signage, catering, and teardown, ensuring smooth transitions and timeline adherence.
  • Develop and maintain comprehensive working knowledge of all Welcome Center A/V systems, technology platforms, and event support tools.
  • Provide run of show and event details to staff; document all events on the shared calendar and in the shared folder in a timely manner.
  • Direct event flow by supporting speakers, managing timing, troubleshooting issues in real time, and delivering hospitality-driven service.
  • Serve as main point of contact for attendees; lead and direct Concierge and Event staff during events.
  • Ensure compliance with safety standards, accessibility requirements, and organizational policies.
  • Conduct post-event evaluations, gather feedback, and prepare reports for the Welcome Center Manager and VP of Marketing.
Administrative Management:
  • Support the Welcome Center Manager in daily operations; fully cross-trained to advance the overall Welcome Center mission.
  • Monitor administrative budgets, operational purchasing, and adherence to financial policies.
  • Operate the company van for transporting guests and community partners
  • Assist with other duties as assigned

Essential Education and Experience:
  • Bachelor’s degree in Hospitality, Meeting, Event Planning or related field preferred
  • 1-3 years of experience in hospitality or event industry is preferred.
  • Specialized Customer service training ​is preferred.

Specialized Skills for Success:
  • Excellent communication (verbal and written), interpersonal, and customer service skills with a calm, courteous, and helpful manner.
  • Strong organizational and time management skills with meticulous attention to detail and a proven ability to meet deadlines and prioritize effectively.
  • Creative problem-solver with the ability to delegate tasks when appropriate.
  • Thorough understanding of legal regulations and permits required for events.
  • Proficient with Microsoft Office Suite or related software.

Accepting applications on a rolling basis
 

Why You’ll Love Working at Visit Fort Collins

At Visit Fort Collins, we believe our people are our most valuable asset—and we back that up with a benefits package designed to support your wellbeing, security, and work-life balance from day one. Here’s what makes working with us exceptional:

  • 100% employer-paid medical & dental premiums for full-time employees
  • Vision, virtual care, and wellness incentives included
  • Employer-paid life, AD&D, and disability insurance
  • Optional Aflac supplemental plans (e.g., accident, hospital)
  • Access to 24/7 Care24 support (financial, emotional, legal)
  • Discounts on LASIK, hearing aids, and eyewear

**Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

About the Company

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