Position Summary The Event Coordinator’s position centers on planning and managing Dollamur events, such as tradeshows, trials, and competitions that vary in size and purpose. NOTE: This position is a seasonal, temporary role, and is expected to be active annually, from approximately November 1st through March 31st, ending at the conclusion of the competitive wrestling season. The Event Coordinator must comprehend and manage all aspects of each event including logistics, budget, partner relationships, and customers’ needs to ensure that Dollamur’s roles and responsibilities at each event are executed flawlessly. Essential Duties and Responsibilities - Manage and coordinate all aspects of an event or tradeshow to ensure on-time delivery and return (when appropriate) of sports surface(s), merchandise, and marketing materials.
- Create and distribute Event information Forms and Master Sales Forms
- Maintain relationships with event contacts to coordinate and gather all necessary details for an event.
- Collaborate with various department management to determine shipping & delivery needs. Strategically plan product and material logistics to eliminate unnecessary cost while ensuring accurate delivery times.
- Review, process and release orders for an event or tradeshow.
- Maintain industry knowledge of sport segment seasonality and correlated events and tradeshows.
- Submit event applications and secure booth space.
- Create and communicate the Event Information Form (EIF) and the Master Sales Order (MSO) for every event.
- Collaborate with Marketing Department to create marketing plans and materials for events and tradeshows.
- Maintain the events and tradeshow calendar, including communication of calendar to Operations and Sales team on a recurring basis, as required by Operations and Sales.
- Work with executive management to ensure event and tradeshow costs remain within budgeted expenses, including ensuring shipping costs and anticipated sales achieve costs and expense goals.
- Upon conclusion of event, if the shipped mats are not sold, coordinate return of products to Dollamur at lowest possible price.
- Coordinate trade show booth shipment to scheduled events, ensuring timely arrival.
- Perform other duties, as assigned.
Qualifications - High school diploma or GED preferred.
- More than two (2) years working in similar capacity.
- Proficient computer skills with the ability to learn new software.
- Strong communication and interpersonal skills.
- Must be available after hours and on weekends to field calls from event contacts and/or carriers.
Knowledge, Skills, and Abilities - Ability to be adaptable, and to handle a variety of customers effectively.
- Strong interpersonal skills with effective verbal and written communication skills.
- Excellent time management and organizational skills with the ability to multitask and prioritize.
- Good listening skills, attention to detail and accuracy is required.
- Must be able to distinguish colors across a varied spectrum.
- Service oriented mentality with strong problem-solving and analysis skills.
- Must be able to read, write, and speak English. Ability to speak Spanish a plus.
- Ability to deliver results to meet deadlines. May occasionally work in stressful situations.
Work Environment - While performing the duties of this job, the associate is frequently required to sit, stand, and talk. Hand-eye coordination is necessary to operate computers and various pieces of office equipment.
- Must be able to use eyes to focus and see differences in color.
- May on occasion be exposed to loud sounds and distracting noise levels.
- Must comply with all PPE, including but not limited to gloves and safety glasses as required.
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