Event Coordinator
General Description:
This position will oversee all event operational matters for all 3rd party events including concerts & family shows, home Rockets & Comets games, internal events, and external private & special events. This position plays a vital role in providing the necessary information to all other departments.
RESPONSIBILITIES include but are not limited to: - Coordinate concerts & family shows, Rockets & Comets games (including pregame events & gameday meetings), nonticketed private & special events & internal events
- Primary liaison to advance all assigned events: Prepare diagrams, instructions, set-up requirements and supporting documentation and distribute to appropriate staff; communicate changes before and during events
- Serve as liaison with vendors on event-related matters
- Prepare event estimates and manage all closeout procedures including final cost tracking and submitting event invoices
- Complete event recap of past events noting items of importance in consideration for future events
MINIMUM QUALIFICATIONS:
- Minimum (1) one year experience in the entertainment (arena, stadium or theatre) industry or related field
- Must have the ability and willingness to work long hours, evenings, weekends, and holidays
- Occasional travel (a few times per year) may be required
- Must be extremely organized and have excellent communication skills including writing, proof reading skills and speaking
- Must be able to develop solutions quickly and effectively
- Qualified candidates must possess superior organizational skills and be able to function in a fast-paced, multi-task setting
- Identify and resolve problems in a timely manner
- Work with others in a professional manner while attempting to achieve a common goal
- Candidate should be self-motivated, organized, professional, mature, and detail oriented
- Ability to meet deadlines and manage multiple projects and work assignments with minimal supervision
- Fantastic customer service ethic and high expectations for quality
- Experience in event budgeting
- BS/BA in a related field required.
- Proficiency in Microsoft Word, Excel, and familiarity with AutoCAD a plus
PHYSICAL & MENTAL REQUIREMENTS:
- The employee is regularly required to stand, sit, walk, use handle or feel, reach, stoop, kneel, crouch or crawl, communicate with others.
- The vision requirement includes the ability to review written and electronic materials in both digital and physical format.
- The employee must be able to transfer and move items for departmental needs.
- The employee must be able to adjust to changing work hours and locations as needed in light of the strong focus on external communications and relationships.
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