Event Coordinator I - Exposition Complex - 2

General Summary: Primarily responsible for facilitating events for the inside facilities (Exhibit Hall and Ballrooms) at the Brazos County Exposition Complex. Responsible for assisting with setting up, tearing down, overseeing of events, and completing necessary paperwork for assigned events.

Essential Duties:

• Facilitates event functions for the Exposition Complex including serving as a primary team member in event planning, management and evaluation.
• Is responsible for assisting the Marketing & Sales Managers and the Event Coordinator/Facilitator II as needed.
• Is responsible for serving as a primary contact person for all assigned event clients including the execution of the contract through the post event evaluation meeting.
• Assists customers as needed on the telephone and in person with planning events, including explaining all policies, procedures, and contract requirements.
• Assists the Marketing & Sales Managers and the Event Coordinator/Facilitator II in coordinating and maintaining the master schedule of all events.
• Works with and supervises the full-time and part-time/temporary Facility Operations Assistants and Buildings and Grounds Attendants in coordinating set-up, tear-down, maintaining, and cleaning the building for all events.
• Assists in maintaining records of all assigned events.
• Assists the Marketing & Sales Managers and Event Coordinator/Facilitator II in performing bookkeeping functions, maintaining set fees, and deposits to accounts receivable ledger, and preparing various monthly reports.
• Confers with Marketing & Sales Managers and the Event Coordinator/Facilitator II concerning event scheduling and requirements.
• Exercises discretion and independent judgment as necessary in performing professional responsibilities.
• Must be willing to work shift hours as needed including nights, weekends, holidays, etc.
• Other Duties as assigned.

Supervision Received: Marketing & Sales Manager

Supervision Given: Assists in supervising event personnel and building and grounds personnel, including assigning and reviewing detailed tasks and recommending personnel actions.

Education Required: A Bachelor of Science degree in a related field; or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities.

Preferred: At least one year of professional experience is preferred.

Experience Required: None.

Certificates, Licenses, Registrations Required: None.

Physical Demands: Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk for long periods of time. The employee must frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch, bedding, tables, chairs, and work done above the head such as pipe and drape, stacking chairs, and sign hanging. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus.

Knowledge, Skills, & Abilities: Typical: Methods and practices used in event planning, facilitation, and management such as flexibility and multi-tasking in a high paced environment; accounting and bookkeeping principles and practices; office management; and personnel policies and procedures. Operate a computer, including word processing and spreadsheet software; read and interpret policies, manuals, and written instructions; balance accounts and prepare financial documents; communicate effectively, orally and in writing; and work effectively and cooperatively with co-workers.

Work Environment: Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate to loud. The employee is constantly required to work closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time pressures and meet deadlines while maintaining the qualities of good customer service.

Brazos County is a county located in the U.S. state of Texas. The population as of the 2020 US Census was 233,849. The county seat is Bryan. Along with Brazoria County, the county is named for the Brazos River, which forms its western border.