Event Coordinator II
Position Summary
The Event Coordinator II is responsible for planning and coordinating meetings, events, and gatherings for a campus department or office. This role manages logistics from start to finish, including scheduling, venue reservations, vendor coordination, budgeting, and post-event follow-up. Events may range from small internal meetings to large public-facing events held both on and off campus.
Key Responsibilities
- Meet with event sponsors or clients to understand event goals and requirements
- Coordinate event schedules, timelines, and logistics
- Reserve facilities and event spaces
- Arrange catering, room setup, parking, security, and travel accommodations as needed
- Create promotional and marketing materials for events
- Track event budgets, expenses, and reporting
- Conduct post-event follow-up to ensure satisfaction and identify improvements
- Support revenue-generating opportunities and customer outreach when applicable
- Perform additional duties as assigned
Required Qualifications
- Associate's Degree or two years of college course work
- 4–5 years of event coordination or related experience
Preferred Qualifications
- Associate degree, technical diploma, or some college coursework
Knowledge, Skills & Abilities
- Strong event planning and coordination skills
- Excellent customer service and communication abilities
- Strong organizational and scheduling skills
- Ability to manage multiple projects and deadlines
- Proficiency with business software and computer applications
- Ability to work with vendors, clients, and internal teams effectively