Description: MAIN FUNCTIONS
Plans, organizes and coordinates events. Communicates event details with management teams and other stakeholders. Consults with service providers such as entertainers, caterers and transport companies. Coordinates staff to ensure the program of events occurs on time. Oversees work by service providers and reports on variations to work orders. Minimal work direction needed, highly skilled and knowledgeable to the position. Can potentially supervise others, is expert in the field and have extensive experience in this area of work.
SKILLS AND QUALIFICATIONS
Must possess excellent written and oral communication skills. Proficient in MS Office.
Custom Fields:
Name: Scope of Work
Value: Position Summary
This position is responsible for the strategic planning, execution, and management of corporate meetings, executive events, conferences, and special programs. This role serves as a trusted advisor to business stakeholders, providing consultative guidance, white-glove service, and exceptional event experiences while ensuring fiscal responsibility, compliance, and operational excellence.
The ideal candidate is a polished, executive-facing professional with detail oriented and organized as well as deep expertise in Cvent, strong business acumen, and the ability to independently manage high-profile meetings in a fast-paced corporate environment. This individual must confidently engage with senior leaders, anticipate client needs, and consistently deliver flawless execution from concept through completion.
This position is fully onsite and requires attendance at the client office ***Mobil Houston Campus in Spring five (5) days per week.
Key Responsibilities
"Lead the end-to-end planning and execution of corporate meetings, leadership events, conferences, and special programs.
"Serve as the primary point of contact and strategic advisor for business stakeholders and meeting sponsors.
"Provide proactive recommendations on meeting design, attendee experience, logistics, and event best practices.
"Build and maintain strong relationships with executives, clients, suppliers, and internal partners.
"Manage all event logistics, including venue sourcing, registration, transportation, accommodations, audiovisual production, catering, and onsite execution.
"Develop and maintain comprehensive project timelines, work plans, and event communications.
"Lead planning meetings, stakeholder reviews, and vendor coordination calls.
"Manage meeting budgets, forecasting, reconciliation, and cost-saving initiatives while ensuring transparency and financial compliance.
"Negotiate contracts and manage supplier relationships to secure the best value and service outcomes.
"Manage Cvent attendee management including event websites, registration, attendee communications, reporting, surveys, mobile apps, and onsite solutions.
"Supervise and support onsite Meetings & Events resources, helping drive consistency, quality, and continuous improvement.
"Ensure adherence to client policies, compliance requirements, reporting standards, and audit readiness.
"Identify process improvements and innovative solutions that enhance service delivery and stakeholder satisfaction.
Required Qualifications
"Bachelor's degree requested, and CMP preferred.
"Minimum of 10 years of corporate meeting and event management experience including vendor sourcing, contract negotiation, and production & supplier management experience.
"Demonstrated technology expertise with advanced Microsoft Office suite and deep proficiency in Cvent, event build and registration management, attendee tracking, event communications, budgeting, reporting, mobile event technology, and onsite event operations.
"Proven experience managing complex event budgets and financial reporting.
"Experience supporting executive-level stakeholders and high-visibility meetings.
"Strong understanding of meeting logistics, venue operations, travel management, and event production.
"Excellent verbal and written communication skills.
"Strong organizational, project management, and problem-solving capabilities.
"Ability to manage multiple priorities while maintaining exceptional attention to detail.
"Proficiency in Microsoft Office Suite, Microsoft Teams, Webex, and Zoom.
"International meetings and event experience are highly desirable.
"30% travel is required as needed.
Physical and Mental Requirements:
The requirements described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Physical:
Requires an adequate range of body motion and mobility to enable the individual to perform the essential functions of the job.
Requires ability to remain in a stationary position for prolonged periods of time throughout the workday.
Requires ability to move about to access file cabinets, office equipment, etc., and lift up to 50lbs.
Requires ability to operate a computer, telecommunication devices and other office equipment for prolonged periods of time throughout the work day.
Requires ability to express or exchange ideas by means of the spoken word. Talking is important for those activities in which the employee must impart oral information to other employees, clients, and customers, in person or via telephone, and in those activities in which they must convey detailed or important spoken instructions and information to others accurately, clearly, and quickly.
Requires the ability to perceive the nature of sounds. Hearing is important for those activities that require ability to receive detailed information through oral communication, in person or via telephone, and to make fine discriminations in sound.
Requires clarity of near vision. This factor is important when special and or minute accuracy is demanded and defective near acuity would adversely affect job performance and/or safety of self and others.
Requires ability to work other shifts and weekends and more than 40 hours/week, as necessary.
Mental:
Requires the ability to work and cooperate with other employees and clients at all levels and from diverse backgrounds to exchange ideas, information, and opinions to facilitate the task at hand.
Travel:
Requires ability to travel by car, plane, and train for prolonged periods of time domestically and internationally and to move and transport personal luggage.
Ideal Candidate Profile
We are seeking a highly professional, poised, and client-focused meeting leader who combines strategic thinking with flawless execution. The ideal candidate possesses executive presence, outstanding communication skills, detailed oriented, organized and a consultative mindset. They are recognized as a Cvent expert, thrive in complex corporate environments, and have a proven track record of partnering with senior leaders to deliver exceptional meeting experiences while driving efficiency, compliance, and measurable business value.
"Top 3 skill sets/technologies required for qualification:
o1): MS Office suite
o2): Cvent
o3):Other tech savvy
*Max pay rate ***
****-45 hours per week but could be more depending on events/meetings/US and International travel.
*Onsite 5x per week. Candidate should reside within approximately 30 minute commuting distance as we have had challenges in the past with candidates who live further away from campus.
*Interview will be 3 interviews: 1st - 30 minute screening via Zoom video; 2nd - 60 minute Zoom vicdeo and final in person interview with panel at Spring campus location.
Name: Is this assignment for an Unconventional affiliate or site or for work primarily benefiting Unconventional?
Value: No
Name: Secondary Location
Value: None
Name: Legacy Position Code
Value: 12055626