Event Coordinator

Job Title: Event Coordinator

Department: Recreation & Events

Hours: Up to 16 hours per week (Part-time)

Primarily evenings and weekends (Friday–Sunday), based on event schedule (flexible hours)

Pay: $21-$22 per hour

Position Summary

The Event Coordinator supports the Recreation and Event Manager with the preparation and execution of community events and club-related activities.

This is a hands-on, fast-paced role that requires flexibility, organization, and the ability to assist with both logistical and creative aspects of events. The position plays an important role in ensuring events are well-organized, visually appealing, and run smoothly.

Key Responsibilities

Event Support

• Assist with event setup, décor, and overall presentation
• Support real-time event execution, including adjustments and problem-solving as needed
• Help maintain organization and flow during events

 Logistics & Operations

• Assist with transporting supplies and materials (including loading/unloading items as needed)
• Help organize event materials before and after events
• Support deliveries, vendor communication, and general event preparation

Creative & Planning Support

• Assist with event themes, décor ideas, and visual details
• Help with selecting materials such as linens, décor items, and setup elements
• Support planning decisions with a practical and detail-oriented approach

Marketing Support

• Assist with creating flyers, signage, and event materials
• Support social media posts (Instagram, etc.)
• Help maintain consistent and timely event promotion

Qualifications

• Minimum six (6) months experience assisting with events, hospitality, or similar environments
• Must have a minimum of one-year experience of social media and simple design tools (Canva, Instagram, etc.)
• Basic knowledge of Microsoft Office programs including Word, Excel and Outlook
• Ability to anticipate needs and stay one step ahead during events
• Strong organizational skills and attention to detail
• Ability to work in a fast-paced, changing environment
• Reliable and able to follow direction while also taking initiative
• Comfortable with hands-on, physical tasks (lifting, moving items, setup support)
• Good communication and teamwork skills
• Availability on evenings and weekends
• Must have a valid California driver’s license and clean DMV record.

 Physical Requirements

• Ability to lift and carry event materials and supplies
• Frequent standing, walking, bending, and moving during event setup and execution

 Work Environment

• Primarily on-site at the clubhouse and event spaces
• Indoor and outdoor event environments
• Fast-paced during events, especially during peak seasons (holidays, summer events)
• Ability to work on Major Holidays: Memorial Day, Independence Day, and Labor Day (required)