Event Coordinator

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.

At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Event Coordinator position. This position is available as a hybrid role in our Milwaukee or St. Louis offices and will be expected to work in office at least 3 days per week. We also welcome applications from internal candidates in other office locations.

The Event Coordinator is responsible for supporting activities related to the planning, coordination and execution of firm and client virtual and in-person events. This role entails significant interaction with members of the Client Development department, several other departments within the firm, attorneys and clients. This role is expected to perform all responsibilities with a commitment to providing superior service to the firm’s attorneys and professional staff, as well as firm clients and business partners. Candidates must possess solid project management skills, be capable of working well under pressure, and quickly adapt to change in a fast-paced, deadline-driven environment. Excellent communication skills and professional appearance, demeanor, and work ethic are required. Essential functions include:

• Support the planning, coordination, and production of virtual events.
• Execute the technical aspects for remote broadcasting.
• Manage on-demand posting of virtual programs.
• Assist with event logistics including facility, rentals, food, materials, audio-visual, email communications, onsite facilitation and post-event reporting. 
• Conduct research of vendors and venues and propose options for events.  
• Draft, format, and send email communications to promote firm events.  
• Develop, update, and maintain event email distribution lists using firm’s CRM system.
• Prepare program materials including presentations, handouts, and name tags, as well as promotional items/giveaways as requested.
• Provide onsite support at firm events, including setup and teardown, registration, speaker assistance, venue and vendor coordination.
• Prepare RSVP, attendance, and survey summary reports.
• Post events to internal and external websites.
• Maintain event department documents including event calendars and forms.
• Provide additional event support as needed. 

Position Requirements

• Associate’s degree with coursework in event planning, hospitality, marketing, communications or related area required; or combination of education and commensurate work experience required.
• 1-3 years of relevant meeting and event planning experience required, preferably in a professional services or agency environment.
• Experience with virtual event production and platform/tools preferred.
• Ability to travel to events as needed; occasional weekends required. 
• Proficiency in Microsoft Office suite required.
• Experience with email marketing software preferred.
• Experience with website content management systems and HTML a plus.
• Experience with CRM software (e.g., InterAction) a plus.
• Excellent oral and written communications skills.
• Strong organizational abilities. Excellent project management skills; must be capable of working well under pressure in a fast-paced, deadline-driven environment.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position.  If you need assistance to accommodate a disability, please contact HR.

Please include a cover letter and resume when applying.

EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.

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