Event Coordinator

A growing corporate communications and marketing team is seeking an Event Coordinator to support the planning and execution of high-impact internal and external events, sponsorships, and conferences. The role focuses on creating seamless, engaging experiences for employees, clients, and industry partners through well-executed programming and strong operational delivery.

Client Details

This is a large, established financial services organization with a strong presence across the Americas and a highly visible corporate brand. The environment sits within a sophisticated corporate communications and marketing function that plays a key role in how the firm engages both internal employees and external clients.

Description

• Support planning and execution of a range of events including conferences, client receptions, town halls, seminars, ERG programs, and branded sponsorship activations
• Coordinate full event lifecycle: intake, scheduling, budgeting, venue sourcing, vendor coordination, contracts, speaker logistics, and on-site execution
• Assist with sponsorship and conference participation strategy, including identifying relevant industry opportunities and supporting business-aligned recommendations
• Manage event logistics such as invitations, registration platforms, attendee tracking, communications, and follow-ups
• Oversee event inventory including tickets, promotional items, and branded materials, ensuring accurate tracking and compliance reporting
• Coordinate with internal teams (AV/IT, legal, compliance, creative, finance, and communications) to ensure smooth execution
• Support external vendors, venues, and partners to deliver high-quality event experiences
• Maintain event calendars, inboxes, and tracking systems to ensure organization and prioritization across multiple initiatives
• Assist with post-event reporting, including surveys, feedback collection, and recommendations for future improvements

Profile

• 1-2 years of experience in events, sponsorships, marketing, or related coordination roles
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Familiarity with event planning processes including logistics, vendor management, and budgeting
• Strong communication skills and comfort working with senior stakeholders
• High attention to detail and strong project management capabilities
• Proficiency in MS Office (PowerPoint, Excel, Word) and event management/registration tools
• Ability to work collaboratively across teams and adapt in a matrixed environment
• Bachelor's degree in marketing, communications, or related field preferred
• Financial services experience is a plus, but not required

Job Offer

This role gives you hands-on exposure to high-visibility corporate events and sponsorships within a major financial services environment, helping shape how the firm presents itself to clients and employees. It also offers strong cross-functional exposure with senior stakeholders, building a clear path into more strategic marketing or corporate access roles.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.