Event Coordinator

Our client, a hospitality company operating multiple event venues in Manhattan, is hiring a part-time Event Coordinator to support the planning and execution of corporate functions, private parties, and small conferences. This role works closely with sales, catering, and operations staff to ensure each event runs smoothly from initial booking through breakdown.

The ideal candidate is organized, comfortable managing several events at different stages simultaneously, and confident communicating directly with clients and vendors. Schedule flexibility is required, including some evening and weekend shifts based on the event calendar.

This is a part-time, on-site position based at the company's Midtown Manhattan location, with a manageable weekly hour commitment suited to candidates seeking flexible work.

Responsibilities

• Coordinate logistics for assigned events including scheduling, room setup, and vendor arrivals
• Serve as the on-site point of contact for clients during events
• Maintain event timelines and communicate changes to relevant staff
• Assist with contracts, invoicing, and deposit tracking for booked events
• Source and confirm vendors such as catering, AV, and rental companies
• Conduct venue walkthroughs with prospective and confirmed clients
• Track inventory of event supplies and place restock orders as needed
• Support breakdown and post-event cleanup coordination

Requirements

• Associate degree or equivalent experience in hospitality, event planning, or related field
• Minimum 2 years of experience coordinating events or working in hospitality
• Strong verbal and written communication skills
• Ability to manage multiple projects and deadlines at once
• Comfortable using event management or scheduling software
• Availability to work some evenings and weekends
• Physical ability to be on your feet for extended periods during events
• Professional demeanor when interacting with clients and vendors

Benefits

• Competitive hourly pay
• Flexible part-time scheduling
• Paid sick leave
• Employee discount on venue rentals for personal events
• Transit benefits program
• Opportunities for additional hours during peak season
• On-the-job training and mentorship
• Referral bonus program