Audiovisual, Brand Marketing (Branding), Budget Management, Catering Services, Conference Management, Conferences, Customer Support/Service, Dental Insurance, Event Management, Finance, Financial Services, Follow Through, IR (Infrared), Identify Issues, Investor Relations, Leadership, Logistics, Marketing, Negotiation Skills, Presentation/Verbal Skills, Travel Industry, Vendor/Supplier Relations, Vision Plan, Willing to Travel
We are supporting our client on a search for an Event Coordinator who will own the calendar of investor events, client dinners, conferences, and offsites for a respected finance firm in NYC. This is a high-trust, high-visibility seat where you will work alongside investor relations, marketing, and senior leadership to deliver experiences that matter.
You will work hybrid out of a beautiful NYC office three days per week. We are open to event coordinators from financial services, hospitality and venue managers ready to move in-house, and corporate events professionals from agencies or consultancies.
Responsibilities
- Plan and execute investor events, client dinners, panels, and offsites across NYC and beyond
- Manage venue sourcing, contracts, catering, AV, and on-site logistics
- Coordinate guest lists, RSVPs, and white-glove communications with clients and investors
- Partner with marketing and IR on event branding, collateral, and follow-up
- Manage event budgets, vendor relationships, and post-event reporting
- Run on-site execution including check-in, signage, and live troubleshooting
- Maintain the firm-wide events calendar and conference schedule
- Help plan annual flagship events including investor day, AGM, and team offsites
Requirements
- 2 plus years of corporate events, hospitality, or conference coordination experience
- Strong organization, follow-through, and grace under pressure
- Comfort with vendor negotiations and budget management
- Polished written and verbal communication
- Hybrid presence in the NYC office at least three days per week
- Bachelors degree preferred but not required
Benefits
- Hybrid work environment with a beautiful NYC office
- Competitive salary plus annual bonus
- Medical, dental, and vision insurance
- 401(k) plan with employer match
- Generous paid time off, paid holidays, paid parental leave
- Commuter benefits and catered meals
- Travel to industry conferences and offsites