Event Coordinator, Scheduling and Event Services (1114)

Thank you for your interest in positions at Idaho State University. Once you have applied, the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions, please review our frequently asked questions.

Event Set Up Coordinator, Scheduling and Event Services (1114)

Pocatello - Main

NOT eligible for remote work, on-campus position

Priority Date: July 28, 2026

Institution Information

Idaho State University, established in 1901, is a Carnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope. ISU serves over 12,000 students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand, natural beauty of the West. We invite you to apply to be a part of our University community!

Job Description

The Event Coordinator manages the physical logistics and staff execution for our varied portfolio of events. This role requires strong leadership skills to supervise a team of full-time and part-time set-up crew members, ensuring all venues are set-up safely, accurately, and on schedule.

This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Key Responsibilities

• Team Supervision: Schedule, Train, and Manage full-time and part-time set-up staff, assigning clear tasks and monitoring performances.
• Audio, Visual and Technical Execution: Lead the physical deployment, testing, and troubleshooting of all audiovisual equipment, including sound systems, microphones, and projectors.
• Logistics Execution: Oversee the physical set-up of all event spaces, including furniture placement, staging, and audio visual equipment.
• Vendor Operations: Coordinate the arrival, load-in , and load-out of external vendors, ensuring strict adherence to venue timelines.
• Inventory Control: Monitor, track, and maintain the facility''s event equipment, furniture, and audio visual assets.
• Safety Enforcement: Ensure all setups comply with local fire codes, safety regulations, and venue capacity limits.
• Post-Event Breakdown: Supervise the breakdown, general cleaning, and restoration of the venue immediately following event conclusions.

Minimum Qualifications

• Educational Experience: Bachelor''s degree. In lieu of a bachelor''s degree, a minimum six years combined education, training, and/or experience may be considered.
• Leadership Experience: Minimum of two (2) years supervising teams, preferably with a mix of full-time and part-time staff.
• Industry Background: At least three (3) years of experience in venue operations, event production, or hospitality.
• Flexible Schedule: Availability to work non-traditional hours, including early mornings, late nights, weekends, and holidays.
• Physical Capability: Ability to lift and carry up to fifty (50) lbs., stand or walk for extended periods, and perform repetitive physical labor and manual tasks, with or without accommodations.

Preferred Qualifications

• Technical Expertise: Knowledge in operating and troubleshooting audio visual systems, mixers, and display technology.
• Vendor Operations: Prior experience coordinating logistics for internal/external load-ins/load-outs and managing facility equipment inventory.
• Logistics Execution: Skill in organizing complex room layouts, staging setups, and furniture placements.
• Safety Enforcement: Proven understanding of local fire codes, safety regulations, and venue capacity limits regarding event layouts.

Additional Information

You must submit your CV/resume, cover letter, and list of three (3) professional references, including current contact information. This position will remain open until it is filled; however, priority consideration will be given to applications received on or before July 28, 2026. Salary will be between $49,750 and $51,000 per year, commensurate with education and experience. Benefits include comprehensive health, dental, and vision; life insurance; disability plan; employee assistance program (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.

Note: Thank you for your interest in positions at Idaho State University. Once you have applied, the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions, please review our frequently asked questions.

Posting Number: req2775

Type: Working 12 months per year

Position: Non-classified Staff

Division: Vice President for Operations

Idaho State University is an Equal Employment Opportunity employer, including Veterans and individuals with disabilities.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.

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