Event Coordinator

Site: Mass General Brigham Incorporated

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary
Our Event Coordinator will provide administrative support to manage the operations of MGB Enterprise Services, Community Division and System-wide employee recognition programs and employee engagement initiatives. Including planning and executing in-person and virtual events, handling communications and vendor payments, and managing data and administrative functions.

Hybrid Schedule: Onsite days at Assembly Row in Somerville are required.

Essential Functions:

- Maintain, format, and ensure accuracy of data; generate summary reports.

- Schedule and support in-person and virtual events, including vendor coordination and material preparation.

- Proofread and distribute event-related communications and manage registration and volunteer logistics.

- Schedule meetings and events and serve as the department's first point of contact.

- Submit and track purchase orders and check requests; liaise with Accounts Payable.

- Follow project timelines and support technical and logistical aspects of remote meetings.

Qualifications

Education

• Bachelor's Degree Related Field of Study required

• Office/Corporate event coordination 1-2 years required

• Proficient communication and interpersonal skills to engage effectively with diverse internal and external stakeholders across departments.
• Collaborative and diplomatic mindset, with the ability to negotiate, maintain professionalism, and exercise sound judgment in complex environments.
• Ability to work objectively and in teams, demonstrating initiative and adaptability.
• Proficiency in Microsoft Office, supporting administrative and event coordination tasks.
• Exceptional organizational skills, including the ability to prioritize, meet deadlines, and manage multiple tasks simultaneously.
• Detail-oriented and resilient, with the capacity to maintain focus under pressure and deliver high-quality results in a fast-paced setting.