Event Coordinator (Wheatley Heights Sports Complex)

Event Coordinator (Wheatley Heights Sports Complex)

Salary

$23.31 - $28.67 Hourly

Location

5800 ENRIQUE M. BARRERA PARKWAY, SAN ANTONIO, TX 78227, TX

Job Type

4A Full-Time

Job Number

2026-01246

Department

Parks & Recreation

Opening Date

08/14/2026

Closing Date

8/28/2026 11:59 PM Central

Grant Funded

No

FLSA Status

Non-Exempt

• Description
• Benefits
• Questions

Job Summary

Under direction, is responsible for planning and coordinating events with customers, organizing set-up requirements, and contract services for City facilities. Working conditions are primarily in an office environment. May exercise functional supervision over assigned staff.

Work Location

Wheatley Heights Sports Complex - 200 Noblewood Drive San Antonio, TX 78220

Work Schedule

• Monday - Friday 9:00 AM - 6:00 PM
• Seasonal schedule adjustments to include some evenings and weekends
• Shifts are subject to change to accommodate evening coverage, rotating weekends, events, and holiday shift work as dictated by business needs

Essential Job Functions

• Ensures each event is provided with qualified services to open facilities, clean premises, complete set-up, and required service items.
• Ensures the availability of all equipment contracted for customers use.
• Coordinates efforts of caterers, decorators, audio-visual, stagehands, etc., when organizing set-up requirements.
• Assures compliance with all health and safety regulations by personnel participating in a function.
• Prepares various reports and composes correspondence.
• Prepares and assists in collecting billing charges.
• Meets with convention executives and convention planners to promote City facilities for future events.
• Prepares detailed event set-up information for labor crew leaders, sound technicians, and stage hands.
• Coordinates in-house security to ensure contracted areas are open and secured based on needs of the lessees.
• Conducts City facility tours to show prospective clients the availability of suitable space for conventions, shows, meetings, concerts, galas, exhibits, and other functions.
• Performs related duties and fulfills responsibilities as required.

Job Requirements

• Bachelors Degree from an accredited college or university.

Preferred Qualifications

• Two (2) years experience implementing recreation activities
• One ( 1 ) year year experience using an online reservation system, such as ActiveNet
• Experience in sports field operations or sports venue management

Applicant Information

• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

Knowledge, Skills, and Abilities

• Knowledge of basic accounting principles and practices.
• Knowledge of caterers responsibilities to help coordinate all meal functions.
• Knowledge of contractors guidelines and building policies.
• Ability to operate a computer keyboard and other basic office equipment.
• Skill in utilizing a personal computer and associated software programs.
• Ability to coordinate security for clients.
• Ability to coordinate between service-suppliers and clients.
• Ability to meet work schedules and work independently.
• Ability to plan, coordinate, and implement various types of events and activities.
• Ability to assess the clients needs and develop a plan suited to meet those needs.
• Ability to interpret and apply City policies, procedures, rules, and regulations.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with co-workers, supervisors, and the general public.

Benefits Information

The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one.

For more detailed information, please click on the following link to view Benefits offered by the City of San Antonio:

http://www.sanantonio.gov/hr/employee_information/benefits/index.asp

Note:

• Part-Time, Temporary, and non-City positions are not eligible for CoSA Benefits.
• Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.

Additional Information

The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio.

If you require assistance at any stage of the application process due to a disability, please contact the Human Resources Department so that accommodations may be made to meet your needs. Our telephone number is 210-207-8705 and our fax number is 210-207-2285.

01

Are you a current regular full time or part time CoSA employee?

• Yes - I am a Full Time City Employee.
• Yes - I am a Part Time City Employee.
• No - I am not a Full Time or Part Time City Employee.

02

Are you a San Antonio Ready to Work Program (SARTW) or Train for Jobs San Antonio Program (TfJSA) participant?

• Yes - SA Ready to Work Program
• Yes - Train for Jobs SA Program
• Yes - Both Programs
• No

03

Are you a veteran or active member of the armed forces?

• Yes
• No

04

What best describes your highest level of education at the end of the current semester?

• Some High School
• High School Diploma or GED recognized by the Texas Education Agency or a regional accrediting agency
• 30+ completed semester hours (credits) from an accredited college or university
• 60+ completed semester hours (credits) from an accredited college or university
• Associates Degree from an accredited college or university
• 90+ completed semester hours (credits) from an accredited college or university
• 120+ completed semester hours (credits) from an accredited college or university
• Bachelors Degree from an accredited college or university
• Masters Degree from an accredited college or university
• PhD, JD, or other Post Graduate Degree from an accredited college or university
• None of the above

05

How many years of experience do you have planning and coordinating events with customers, organizing set-up requirements and contract services for City facilities?

• None
• Less than 1 year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years
• 10 years or more

06

How many years experience do you have in sports field and/or sports venue operations?

• None
• Less than 1 year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years or more

07

How many years of experience do you have in recreation programming, specifically athletics?

• None
• Less than 1 year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years or more

08

How many years of experience do you have with event planning?

• None
• Less than 1 year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years or more

09

How many years of experience do you have with ActiveNet?

• None
• Less than 1 year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years or more

10

Please describe your professional experience in sports field and venue operations and management. Please include budget experience as well. If you do not have experience, answer "N/A".

11

Please describe your professional experience in implementing recreation and/or athletic programming. If you do not have experience, answer "N/A".

12

Describe your professional experience in event planning. If you do not have experience, answer "N/A".

13

I understand that if I have a need for a reasonable accommodation to participate in the recruitment and interview process, I can contact the Human Resources Department at AskHR@sanantonio.gov or 210-207-8705. I further understand that if an accommodation is necessary to perform the position for which I have applied, I can contact HR after an offer has been extended.

• I acknowledge.

Required Question

Employer City of San Antonio

Address Human Resources Department

San Antonio, Texas, 78205

Phone 210-207-8705

Website http://www.sanantonio.gov/HR/CareerCenter.aspx