Sign upLog in

Event Coordinator

Wooddale Barbecue

Wood Dale, IL

Apply
JOB DETAILS
SKILLS
Accidental Death and Dismemberment (AD&D), Administrative Management, Administrative Skills, BeOS Operating System, Business Development, Calendar Management, Catering Services, Communication Skills, Computer Skills, Consulting, Culinary Operations, Customer Relations, Customer Relationship Management (CRM) Systems, Customer Support/Service, Depth Perception, Detail Oriented, Develop and Maintain Customers, Documentation, Establish Priorities, Event Management, Food Presentation, Food and Beverage Industry, Insurance, Lift/Move 30 Pounds, Marketing, Mentoring, Menu Development, Multitasking, Order Processing, Organizational Skills, Physical Demands, Plan Meetings, Presentation/Verbal Skills, Pricing, Production Management, Production Schedule, Purchase Orders, Research Skills, Retail, Sales, Sales Support, Team Player, Time Management, Warehousing, Wealth Management, Writing Skills
LOCATION
Wood Dale, IL
POSTED
Today
About the Organization
About SBR Events Group

We are a collection of two of Chicago's leading special event brands, all working collectively together to provide our clients with proven excellence in culinary, hospitality design, and production for their unique events.

SBR Events Group brings tremendous opportunities for agile and passionate individuals looking to work hard in a dynamic, challenging, fun, and inspiring environment. We place integrity, teamwork, and kindness at the heart of what we do.

We have created a culture where we are passionateabout collaboration and hospitality and can care for each other and our customers by doing the right thing for the right reason.

Get to know us!

TikTok: @sweetbabyrayscatering
IG: @sweetbabyrayscatering
IG: @truecuisine
Facebook: Sweet Baby Ray's Restaurant & Catering
YouTube: Sweet Baby Ray's Catering

Category
Sales and Marketing

Full-Time/Part-Time
Full-Time

Position
Event Coordinator

Description

Why You'll Love Working Here

Join a collaborative, supportive team that values your growth

Gain hands-on experience with exciting and varied events

Access mentorship and clear opportunities for career advancement in catering and events

Blend your creativity with organization in a fast-paced role

Occasionally work on-site to deepen your event execution knowledge

Develop valuable sales and client relationship skills

The Position:

Job Description Summary:

The Catering Event Coordinator supports the planning, coordination, and administrative management of catering and special events across all SBR Events Group brands. This role works closely with the Director of Sales and assigns Catering Sales and Event Consultant(s) to assist in the successful coordination and execution of client events.

This position is ideal for an organized, detail-oriented individual interested in developing a career in catering, hospitality, or special events while contributing to a fast-paced, collaborative environment.

JOB DUTIES

Key Accountabilities

Catering event management and administrative responsibilities directly supporting assigned Catering Sales and Event Consultant(s) and the Director of Sales. Responsibilities may include business development support, event proposal and contract generation, client communication, vendor coordination, and serving as a communication liaison between the Event Consultant(s) and SBR operations and culinary teams to support successful event execution.

Duty Statements
  • Support SBR's Drop-off, Set-up, Pick-up Program and act as a facilitator of order entry for Drop-off, Set-up, Pick-up events.
  • Conduct research to source special products and services needed for client events.
  • Assist in developing menus, client proposals, and creative concepts for special events.
  • Work with subcontractors and vendors to obtain quotations, communicate event status updates, place orders, and reconcile vendor costs versus retail pricing.
  • Assist in the preparation and coordination of event-related proposals and contracts that support client needs and event objectives.
  • Create BEOs, purchase orders, production schedules, timelines, floor plans, run of show documentation, waivers, tasting photos, COIs, venue information, and other event-related documentation while ensuring all information is properly linked to events.
  • Assist clients by facilitating communication, providing information, and servicing client needs in conjunction with the assigned Catering Sales and Event Consultant.
  • Act as a communication liaison between Event Consultants, clients, culinary, operations, production teams, vendors, and venues to support successful event execution.
  • Attend, participate in, and document internal and external operations, sales, and client meetings necessary for the coordination and successful planning of events.
  • Occasionally participate in on-site event production, assisting with event setup, décor, food and beverage presentation, and management of production details while interacting professionally with clients, vendors, venues, and event staff.
  • Assist assigned Event Consultant(s) with venue outreach, client follow-up, and sales-related support projects by providing information, support materials, quotations, and administrative coordination.
  • Track deposits, payments, signed contracts, COIs, and required event documentation to ensure events remain accurate and execution ready.
  • Assist assigned Catering Sales and Event Consultant(s) with tastings, walkthroughs and planning meetings when additional coordination support is needed due to competing priorities, scheduling demands or event volume.
  • Assist in ensuring event details, timelines, and deliverables are complete, accurate, and prepared for execution.
  • Perform additional tasks as assigned by the Sales Director.
Performance Standards

The Catering Event Coordinator role is expected to be carried out with general supervision, strong attention to detail, timely communication, and effective coordination across multiple departments and event responsibilities.
  • Must be able to multitask and manage multiple event-related tasks, deadlines, and requests simultaneously.
  • Ability to work well with internal and external participants is essential.
  • Must communicate clearly and effectively with staff, managers, vendors, and clients.
  • Must be proficient in the use of technology, office applications, and CRM systems.
  • Must be detail-oriented, organized, and able to prioritize competing responsibilities effectively.
  • Must maintain professionalism and responsiveness in a fast-paced environment.
  • Demonstrate a positive, can-do attitude with energy, drive, and enthusiasm
  • Adhere to the Company Code of Ethics and actively demonstrate the Company's values in all interactions.
Position Requirements

JOB SPECIFICATIONS

Minimum Education Level Required

College degree in business, marketing, hospitality, communications, or related field preferred.

The minimum experience level required

2-4 years of experience in hospitality, catering, event planning, administrative coordination, or related field preferred.

Reporting Structure

The incumbent reports to the Director of Sales and works closely with assigned Catering Sales and Event Consultant(s).

The skills required

The job requires:
  • Ability to communicate professionally and effectively with clients, vendors, and internal teams.
  • Ability to articulate products, services, and event-related information clearly and accurately.
  • Ability to support client-focused and achievable event solutions.
  • Strong listening, organization, and time management skills.
  • Excellent verbal and written communication skills.
  • Computer proficiency in office applications, CRM systems, and event management software.
  • Ability to manage multiple priorities while maintaining attention to detail and accuracy.
  • Ability to take initiative and drive tasks to completion


Physical Demand & Work Environment

The physical demands described here are representative of those an employee should possess to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The majority of the time is spent in office settings outside of the production warehouse. The operational environment includes fluctuating temperatures and high noise levels.

Frequently required to sit, use hands to finger, handle, or feel, and talk or hear.

Though primarily a sedentary role, some physical activity is required. This role may require the ability to lift and carry materials, stand for extended periods, and assist with event setup activities.

Occasionally, an incumbent will be required to climb stairs, kneel, and lift to 30 pounds.

Specific vision abilities required include close, distance, peripheral, and depth perception.

Schedule

Monday-Friday, 8:30 AM-5:00 PM, with occasional balancing of hours to accommodate evening and weekend event responsibilities as business needs dictate.

Benefits:

SBR Events Group offers a comprehensive benefits package designed to support employees and their families in managing their health and wellness needs. Some ot the benefits may include:

401(k) Retirement Plan with company matching contributions.

Dental insurance, Health insurance, and Vision insurance.

Health savings account.

Short-term and long-term disability income.

Term life and AD&D insurance.

Employee assistance program

Paid time off and holiday pay.

Mileage and cell phone reimbursement.

Performance bonuses.

Flexible schedule

Employee discounts

Wellness programs

Wealth management planning

Reward programs

Pay: Competitive pay based on experience

Supplemental pay types:

Bonus pay

Commission pay

EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Exempt/Non-Exempt
Non-Exempt

This position is currently accepting applications.

About the Company

W

Wooddale Barbecue

Resume Resources

Free Resume TemplatesFree Resume Builder