Event Manager III || Cupertino, CA (Onsite)

Our client, a leading technology company, is looking to hire an Event Programs Coordinator for a Cupertino, CA opportunity.

Pay Rate Range: Upto $52/hr on w2, depending on experience
6+ months Contract (possibility for Extension)
Cupertino, CA (Onsite)

KEY RESPONSIBILITIES
Event Planning & Execution

• Support end-to-end planning and on-site execution of external I&D conferences, from early-stage logistics through post-event wrap-up
• Assist in developing event timelines, run-of-show documents, and operational plans in collaboration with the Program Manager
• Travel on-site to support conference execution, with anticipated travel in October and November

Communications

• Draft, review, and deploy communications to internal stakeholders and conference attendees across multiple touchpoints
• Monitor and manage the program inbox, triaging inbound requests and ensuring timely responses
• Manage bi-weekly leadership update reports, synthesizing program status into clear, concise summaries
• Field and resolve employee requests submitted via ServiceNow, routing escalations as appropriate

Attendee Management

• Serve as a secondary point of contact and backup support for attendees at Tier 1 conferences, responding to questions and providing support via dedicated Slack channels
• Manage attendee tracking, registration coordination, and pre/post-conference communications
• Design, deploy, and analyze attendee surveys; distill findings into actionable insights and share with the program team

Content & Submissions Management

• Own the intake process for speaker and content submissions, ensuring accurate tracking and timely follow-up with submitters
• Coordinate content review workflows in partnership with internal teams and conference stakeholders

Project & Timeline Management

• Maintain and update project timelines in Wrike, keeping workstreams on track and flagging risks proactively
• Plan and facilitate team meetings, including setting agendas, capturing notes, and tracking action items to closure
• Create comprehensive post-event recaps for each conference, documenting key outcomes, metrics, and learnings

Tools & Platforms

• Proficiency in Keynote required; ability to build and refine presentation materials for both internal and external audiences
• Working knowledge of Wrike, Slack, ServiceNow, and Client's internal events and communications platforms preferred

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity
Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.
 
Fair Chance Employment
Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.
 
Accommodations
We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us. 
 
Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.
 
 

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 TPrideGlobal and it's affiliates offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.