Position Details
WSU's Commitment to Equal Opportunity
Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).
Position Information
Position Title Event Operations Assistant Requisition Number H02055P Position Category Campus Location Weber State University - Ogden, UT Hours per week 20 Months per year Alternate work schedule Pay Grade Salary Hourly Pay Rate $17-$18 depending on experience FLSA Job Summary/Basic Function
Job Description
The Event Operations Assistant works alongside the Event Manager in the planning, preparation, and execution of special events for the University and the Division of University Advancement. Specific events include spring and fall commencement exercises, the Lindquist Summer Pops Concert, ribbon cuttings, groundbreakings, donor-related and stewardship events, legislative events, and VIP dinners and luncheons among others. This is a part-time position of approximately 20 hours per week, with some flexibility in scheduling to accommodate event timelines; occasional evening and weekend work is required to support event execution.
Roles and Responsibilities
The Event Operations Assistant supports the Event Manager by maintaining organized documentation of past and current events, including timelines, run-of-show documents, and post event summaries, so that institutional knowledge is preserved and easily accessible for future planning. This individual helps build and manage budgets for upcoming events, tracks expenses against projections, and assists in forecasting and planning budgets for future fiscal years, bringing a careful, detail-oriented approach to managing costs across multiple events at once.
This role establishes and maintains an inventory system specific to the events department, tracking signage, décor, equipment, and supplies so that materials are easy to locate, restock, and account for from event to event. The Event Operations Assistant partners with the Event Manager to write and refine standard operating procedures, using AI tools to draft, organize, and streamline documentation so that processes are consistent, repeatable, and easy to hand off or train others on.
More broadly, the Event Operations Assistant provides general event planning support across the full lifecycle of an event, from early logistics and vendor coordination through on-site execution and post-event wrap-up. This includes juggling multiple moving pieces and shifting timelines at once, staying calm and resourceful when plans change last minute, and bringing creative problem-solving to the small details that make an event run smoothly for guests, VIPs, and university leadership alike.
Additional Roles and Responsibilities
Required Qualifications
Associates degree or equivalent years experience.
Preferred Qualifications
Background Check? Yes
Posting Detail Information
Job Open Date 07/31/2026 Review Date 08/02/2026 Job Close Date 08/31/2026 Open Until Filled Quick Link for Direct Access to Posting https://jobs.weber.edu/postings/28998 Notes to Applicant
If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you.
ADA Essential Job Function
ADA Essential Job Function
Physical Activity of this position Operate, activate, use, prepare, inspect, place, detect, or position. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance., Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. Physical Requirements of this position Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or consistently to move objects, including the human body. Sitting most of the time. Walking and standing only occasionally if ever., Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work. Visual Acuity Requirements including color, depth perception and field of vision. Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading., Required to have close visual acuity to inspect small defects, small parts at distances close to the eye. The conditions the worker will be subject to in this position. None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents
Optional Documents
| Location | Ogden, UT |
| Salary | $17–$18 Per Hour |