Administrative Skills, Budgeting, Communication Skills, Detail Oriented, Documentation, Driver's License, Event Management, Event Marketing, Identify Issues, Manage Agenda, Multitasking, Onboarding, Operations Management, Organizational Skills, People Management, Performance Analysis, Presentation/Verbal Skills, Project Tracking, Project/Program Management, Property Maintenance, Proposal Writing, Purchasing/Procurement, Record Keeping, Request for Proposals (RFP), Safety Compliance, Sales, Vendor/Supplier Evaluation, Writing Skills
Event Operations Coordinator
- Saratoga Springs, New York
- Operations
- Seasonal Full Time
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Title: Event Operations Coordinator
Employee Status: Seasonal Full Time
Work From Home Option: Not Applicable
FLSA Status: Non-Exempt
Job Overview:
The New York Racing Association is seeking a detail-oriented and highly organized Event Operations Coordinator to assist with the oversight of live racing operations. This role will play a critical part in ensuring seamless day-to-day racing operations, pre-meet facility readiness, and the successful coordination of cross-departmental initiatives.
The ideal candidate will have experience in large-scale events, live operation environments, with strong project management and administrative capabilities.
Essential Functions:
Event Operations Management:
- Assist with the oversight and preparedness of pre-meet facility build out and overlay, ensuring venue readiness, safety, compliance, and guest experience standards are met.
- Conduct in-meet daily operational readiness checks to ensure all departments are fully prepared for race-day activities.
- Coordinate cross-departmentally (Facilities, Security, Hospitality, Sales, Racing Operations, Events/Marketing etc.) to ensure daily operational alignment.
- Supervise seasonal staff brought on to assist with the execution of daily event activities, including onboarding, scheduling support, and performance oversight.
- Work cross-departmentally to ensure proper coordination takes place regarding activation spaces.
- Assist in special event setups and tare downs.
Project & Event Oversight:
- Manage multiple operational projects simultaneously, maintaining timelines and deliverables
Administrative & Documentation:
- Handle administrative responsibilities including quote gathering, RFQ/RFP creation and purchase request processing
- Develop and maintain meeting agendas and documentation
- Track vendor performance, budget and project milestones
Qualifications:
- Bachelor's degree required
- Valid drivers license
- 1-3 years of experience in large-scale event operations
- Experience within horse racing or a live sporting venue environment strongly preferred
- Demonstrated ability to manage multiple projects in a fast-paced setting
- Strong administrative and organizational skills including procurement processes
- Excellent written and verbal communication skills
- Ability to work on-site with flexible hours including early mornings, evenings, weekends and holidays during live racing and major events
Preferred Skills:
- Event Planning
- Communication
- Trouble shooting
- Project management
- Procurement
- Project Implementation
- Property Maintenance
- Record Keeping
Summary of Physical Requirements and Work Environment:
Exposure to outside weather conditions.
Pay Range / Salary: $27.94 - $34.08
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The New York Racing Association Inc.
Founded in 1955, and franchised to run thoroughbred racing at New York’s three major tracks through 2033, NYRA boasts a lineage that actually stretches back almost 150 years. NYRA tracks are the cornerstone of the state’s thoroughbred business which contributes more than $2 billion annually to New York State’s urban, suburban and rural economy. In 2009, more than 1.6 million people attended the live races at NYRA tracks. Factoring nationwide off-track wagering, the average daily betting handle on NYRA races alone totals more than $9.3 million every race day. NYRA has a vast network of websites, including
www.nyra.com,
www.belmontstakes.com, and
www.nyragroupsales.com. You can also follow NYRA on social media platforms
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Twitter 1,000 to 1,499 employees
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