Job Description
Job Title: Event Planner II
Location: Irving, TX 75039- Hybrid
Pay Rate: $30.00 - $32.85/hr
Schedule: 40.00 Hours Per Week (Full-Time, Hybrid; flexibility for overtime and occasional weekend work required based on event schedules)
Overview
Seeking a mid-level Event Planner II for a temporary leave coverage role responsible for the logistics, planning, budget management, and execution of executive-level programs, including Executive Summits and Inner Circle dinners. This position partners with community leaders, sponsors, venues, and internal stakeholders to build seamless attendee experiences while maintaining strict financial oversight and vendor coordination. The ideal candidate possesses basic accounting experience, learns internal systems quickly, and maintains composure in a fast-paced environment.
Job Specifications
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Rate of pay within the stated range will depend on the qualification of the applicant.
Location: Irving, TX 75039- Hybrid
Pay Rate: $30.00 - $32.85/hr
Schedule: 40.00 Hours Per Week (Full-Time, Hybrid; flexibility for overtime and occasional weekend work required based on event schedules)
Overview
Seeking a mid-level Event Planner II for a temporary leave coverage role responsible for the logistics, planning, budget management, and execution of executive-level programs, including Executive Summits and Inner Circle dinners. This position partners with community leaders, sponsors, venues, and internal stakeholders to build seamless attendee experiences while maintaining strict financial oversight and vendor coordination. The ideal candidate possesses basic accounting experience, learns internal systems quickly, and maintains composure in a fast-paced environment.
Job Specifications
- Lead planning and execution of assigned Executive Summits and Inner Circle dinners, overseeing program logistics and registration.
- Plan the onsite attendee journey, including conference branding and signage.
- Serve as primary point of contact for the onsite team and external suppliers, including venues and hotels.
- Coordinate with AV partners to ensure set designs align with branding guidelines and technical requirements.
- Manage event food & beverage coordination, floorplans, and overall conference logistics.
- Support financial management, including purchase orders, invoicing, accurate budget forecasts, deviation reporting, and post-event reconciliation.
- Serve as onsite lead for assigned events, managing real-time issue resolution.
- Travel up to 4 5 times through December, planning up to 4 programs (potential for domestic and occasional international travel).
- 4 6 years of event experience, specifically with executive-level events, client events, or leadership meetings.
- Proficiency in MS Office suite (Word, Excel, PowerPoint) and basic accounting/budgeting skills.
- Strong knowledge of hotel, travel, venue, and supplier management.
- Expert understanding of event logistics and technical production.
- Ability to learn internal systems and processes rapidly to become independent within 30 days.
- Excellent project management, organizational, and customer service skills with strong executive presence.
- Bachelor's degree with a focus on events and/or marketing preferred, but not required.
- Health insurance
- Health savings account
- Dental insurance
- Vision insurance
- Flexible spending accounts
- Life insurance
- Retirement plan
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Rate of pay within the stated range will depend on the qualification of the applicant.
Numbers & Facts
| Location | Irving, TX |
| Industry | Staffing/Employment Agencies |
| Salary | $30–$32.85 Per Hour |
| Company Size | 50 to 99 employees |
| Year Founded | 2014 |
| Website | http://www.insyncstaffing.com/default.html |
About Company
We recognize the VMS program management team is our customer and needs to be serviced with integrity, so we built and continue to improve upon our delivery methods as we strive to provide the highest quality service possible.
inSync Staffing’s management team recognized ten years ago the inevitable changes to the staffing industry being brought about by technology and the growing trend of Fortune 1000 corporations to outsource management of their contingent workforces to meet compliance and cost control goals. Rather than swim upstream against the changes, inSync Staffing has embraced MSP and VMS programs as our customers, not competitors. We asked program managers how they want to be serviced.
The result of their input is that we have structured inSync Staffing as a recruiting and customer service organization, unlike traditional staffing companies who sell directly to the end client. Our delivery model allows us concentrates our resources on how to best supply candidates in a very competitive MSP/VMS program environment.
Skills
- Accountingunmatched
- Audiovisualunmatched
- Billingunmatched
- Brand Marketing (Branding)unmatched
- Budget Forecastingunmatched
- Budget Managementunmatched
- Budgetingunmatched
- Customer Support/Serviceunmatched
- Dental Insuranceunmatched
- Event Managementunmatched
- Event Marketingunmatched
- Financial Managementunmatched
- Food and Beverage Industryunmatched
- Leadershipunmatched
- Logisticsunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft PowerPointunmatched
- Microsoft Wordunmatched
- Problem Solving Skillsunmatched
- Project/Program Managementunmatched
- Purchase Ordersunmatched
- Reconciliationunmatched
- Vendor/Supplier Managementunmatched
- Willing to Travelunmatched
Level up your application
Professional resume templates
Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.
Free resume templatesFree resume builder
Improve your existing resume or start from scratch and create a standout, ATS-friendly resume. Add job-specific content, download and apply.
Free resume builder