Job Description
Event Planner
Job Number: 26-01428
Job Number: 26-01428
Unlock your next career opportunity with a global leader shaping the future of business and technology. ECLARO is looking for an Event Planner to support our client in Irving, TX.
ECLARO’s client is a global research and advisory leader that helps organizations unlock growth, solve complex challenges, and make confident decisions through trusted expertise and insights. Ready to take the next step in your career? Apply today and be part of a team making an impact worldwide.
Position Overview:
- The Senior Conference Planner is responsible for the logistics, planning, and execution of Client C-Level Communities programs, including Executive Summits and Inner Circle dinners.
- This role partners with community leaders, sponsors, venues, and internal stakeholders to create exceptional experiences for C-level executives while managing budgets, vendors, event technology, and onsite operations
- Applicants must be authorized to work in the United States on a full-time basis without the need for current or future visa sponsorship
Responsibilities:
- Lead planning and delivery of assigned Executive Summits and Inner Circle dinners with oversight of the program logistics and registration
- Communication and collaboration across event teams to ensure seamless delivery of world-class events
- Plan the onsite attendee journey; this includes the event branding and signage.
- Plan and manage all on site conference signage and branding
- Coordinate communications as the primary point of contact for the on-site team to all suppliers including the hotel/venue.
- Coordinate with our AV partner to ensure our requirements are communicated properly, floorplans are created, AV sets are designed in line with branding guidelines.
- Manage invoices, purchase orders, and facilitate payment of event related bills
- Financial management: incl. accurate and timely event budget forecasts, alert management about risks and deviations to plan and post event reconciliation
- Serve as onsite lead for assigned events and manage issue resolution in real time.
- Travel 4-5 times through December, planning up to 4 programs
Required Qualifications:
- 4-6 years of event experience
- Proficiency in the MS Office suite including Word, Excel, and PowerPoint
- Ability to learn at a rapid pace, connecting the dots between internal systems and program deliverables
- Experience planning executive-level events, client events, or leadership meetings.
- Knowledge of hotel, travel and meeting planning business is required, particularly in terms of normal service expectations.
- Expert understanding of event logistics and technical production
- Strong venue, and supplier management experience.
- Demonstrated budget management and forecasting experience.
- Proven ability to manage multiple concurrent events in a fast-paced environment
- Excellent project management and organizational skills.
- Strong customer service mindset and executive presence.
- Proven success working in a collaborative environment
- Maintain composure in a fast-paced environment
- Ability to work as part of a team but also work on events individually.
- Bachelor's degree with focus on events and/or marketing.
If hired, you will enjoy the following ECLARO Benefits:
- 401k Retirement Savings Plan administered by Merrill Lynch
- Commuter Check Pretax Commuter Benefits
- Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO
If interested, you may contact:
Paul Joseph
pjoseph@eclaro.com
Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status, in compliance with all applicable laws.
Numbers & Facts
| Location | Irving, TX |
| Industry | Staffing/Employment Agencies |
| Salary | $31 Per Hour |
| Company Size | 500 to 999 employees |
| Year Founded | 1999 |
| Website | http://www.eclaroit.com |
About Company
Eclaro is a Business and Technology Consulting Firm that connects top talent with opportunities nationwide. We have direct access to Hiring Managers from leading Fortune 1000 organizations in almost every industry segment, with particular expertise in:
• Technology and Business Consulting
• Financial Services and Insurance
• Pharmaceuticals and Life Sciences
• Consumer Products, Public Sector, and Utilities
Eclaro provides fully customizable, comprehensive talent acquisition and management of seasoned professionals through a number of business models, including:
• Consulting
• Professional Hiring
• Global Integrated Delivery™
• Managed Services
Eclaro recruits and manages a staff of highly skilled individuals in an array of specialized disciplines enabling our clients to leverage new opportunities, respond to increased and changing demands, and increase their profitability.
Eclaro’s Management Team averages over 25 years of experience in partnering with clients in technical, corporate operations and human capital solutions. We hold ISO 9001:2008 certification and have achieved SOC 2 Type 2 certification in Security, Availability and Confidentiality. Eclaro’s decades of expertise and collaborative practice have proven that The Right People are The Answer.
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Skills
- Audiovisualunmatched
- Billingunmatched
- Brand Marketing (Branding)unmatched
- Budget Forecastingunmatched
- Budget Managementunmatched
- C-Level Managementunmatched
- Conference Managementunmatched
- Customer Support/Serviceunmatched
- Dental Insuranceunmatched
- Diversityunmatched
- Event Managementunmatched
- Event Marketingunmatched
- Financial Managementunmatched
- Forecastingunmatched
- Geneticsunmatched
- Leadershipunmatched
- Logisticsunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft PowerPointunmatched
- Microsoft Wordunmatched
- Organizational Skillsunmatched
- Plan Meetingsunmatched
- Problem Solving Skillsunmatched
- Project/Program Managementunmatched
- Purchase Ordersunmatched
- Reconciliationunmatched
- Regulatory Complianceunmatched
- Team Playerunmatched
- Technical Operationsunmatched
- Time Managementunmatched
- Travel Planningunmatched
- Vendor/Supplier Managementunmatched
- Vision Planunmatched
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