Analysis Skills, Audiovisual, Budget Management, Communication Skills, Conference Management, Conferences, Continuous Improvement, Corporate Planning, Corporate Policies, Cost Control, Cross-Functional, Customer Experience, Customer Relations, Detail Oriented, Event Management, Event Strategy Development, Expense Tracking, Food and Beverage Industry, Identify Issues, Interpersonal Skills, Logistics Management, Maintain Compliance, Marketing, Multitasking, Networking Events, Operational Strategy, Organizational Skills, Performance Metrics, Plan Meetings, Presentation/Verbal Skills, Process Improvement, Project Planning, Project/Program Management, Team Player, Time Management, Willing to Travel, Writing Skills
Are you passionate about creating exceptional event experiences and bringing complex projects to life? We are looking for a highly organized, detail-oriented Event Planner to join our Conference & Event Planning team. In this role, you will support the planning and execution of client-focused events ranging from executive meetings and conferences to networking events, hospitality programs, and other high-touch client experiences.
This is an excellent opportunity for an event professional with several years of event planning experience who thrives in a fast-paced, high-volume environment and enjoys managing event logistics from concept through completion. The ideal candidate is proactive, solutions-oriented, collaborative, and capable of managing multiple projects simultaneously while delivering a best-in-class experience for internal stakeholders, clients, and event attendees.
What You'll Do
- Plan, coordinate, and execute client events, conferences, meetings, hospitality programs, and executive experiences.
- Manage event logistics including venue coordination, registration, rooming lists, transportation, food and beverage, audiovisual requirements, event materials, and attendee communications.
- Develop and maintain detailed project plans and timelines to ensure successful event delivery.
- Partner closely with internal stakeholders, business leaders, marketing teams, vendors, and external partners to align event strategies with business objectives.
- Support onsite event execution, troubleshoot issues in real time, and ensure a seamless attendee experience.
- Monitor event budgets, track expenses, and identify opportunities for cost savings and efficiency.
- Collect and analyze post-event feedback and performance metrics to drive continuous improvement.
- Ensure compliance with company policies, procedures, and event management standards.
- Contribute to process improvements that enhance team efficiency and scalability.
What We're Looking For
- Minimum of two years related work experience.
- Undergraduate degree or equivalent combination of training and experience.
Preferred Skills & Experience
- Experience planning corporate meetings, conferences, executive events, hospitality programs, or client-facing events.
- Strong project management skills with the ability to manage multiple priorities and deadlines simultaneously.
- Exceptional organizational skills and attention to detail.
- Proven ability to thrive in a fast-paced, high-volume environment with competing priorities.
- Strong written, verbal, and interpersonal communication skills.
- Professional presence and confidence interacting with executives, clients, and business partners.
- Ability to optimize processes, improve workflows, and drive operational efficiency.
- Proven ability to build strong cross-functional partnerships and collaborate across teams.
- Self-starter who takes initiative, anticipates challenges, and proactively develops solutions.
- Positive attitude, growth mindset, and commitment to delivering exceptional event experiences.
- Ability to travel up to 30% of the time preferred.
Special Factors
Sponsorship
Vanguard is not offering visa sponsorship for this position.
About Vanguard
At Vanguard, we don't just have a mission-we're on a mission.
To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.