Event Planner

Corporate Profile:

Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs.

Job Summary:

Provides comprehensive logistical, administrative, and operational support for conferences, meetings, stakeholder engagements, and program events. This role ensures all planning, coordination, and execution activities align with client requirements, federal guidelines, and organizational standards. Works closely with program staff, vendors, and government partners to deliver high‑quality, well‑organized events that meet mission objectives.

Responsibilities:

Responsibilities for taking notes, preparing meeting materials (name badges, table tents), assembling binders, preparing posters, compiling CDs or other electronic media concerning meeting materials for attendees, locating and providing a meeting attendees, facilitating satisfaction surveys at the conclusion of the meeting, setting up a link for event registration, hotel arrangements and/or travel required for the meetings.
Responsible for all audio-visual equipment in support of the meetings/conferences.
Setting up equipment, ensuring that it's ready for use at-least one (1) hour before event. Dismantling equipment and removing from site upon the close of the meeting/conference.
Coordinate all logistical elements including venue selection, room setup, A/V requirements, catering, registration, travel, and on‑site support.
Prepare and maintain event documentation such as agendas, run‑of‑show scripts, attendee lists, signage, and briefing materials.
Source, evaluate, and coordinate with vendors (venues, caterers, A/V providers, transportation, printing).
Manage event registration systems, attendee communications, and post‑event surveys.
Support development of presentations, briefing books, and event-related documentation.

Education/Certifications:

• 5 years of experience in event planning
• Associate's Degree or similar credential
• Manage time and events effectively
• Perform administrative duties such as preparing quality documents, reports and slides and coordinating briefings, conferences, teleconferences, telephone inquiries, meeting preparation, attendance and minutes
• Must have Microsoft Office (Word, Excel, PowerPoint) experience in preparing, editing and finalizing correspondence, documents and briefings

Required Qualifications:

• Minimum of 5 years of experience in event planning
• Must have an Associate's Degree or similar credential
• Ability to manage time and events effectively
• Ability to perform administrative duties such as preparing quality documents, reports and slides and coordinating briefings, conferences, teleconferences, telephone inquiries, meeting preparation, attendance and minutes
• Must have Microsoft Office (Word, Excel, PowerPoint) experience in preparing, editing and finalizing correspondence, documents and briefings

Corporate Summary:

Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Woman-Owned, HUBZone small business. Acquisition Professionals LLC was founded in 2014 by President/CEO Luwanna K. Clark. We are located at Quantico Corporate Center in Stafford, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is an Equal Opportunity and Affirmative Action Employer and are committed to creating an all-inclusive environment for all employees. We do not tolerate discrimination or harassment of any kind.