Job Description
3+ months contract
Onsite ATL
Pay rate 30-35/hr W2
If you are looking for a career that provides you with the opportunity to combine your natural organizational skills, ability to think on your feet to solve problems, and love of processes with your communication and leadership skills, this Event Planning Manager position will provide that for initiatives that truly make an impact on physicians, nurses, and other healthcare providers and, thus, the lives of those around you.
Responsibilities
Plan and execute event logistics for live events such as Symposia, Advisory Boards, Steering Committee Meetings, and Masterclasses. Responsibilities encompass venue and vendor sourcing, contract negotiations, food and beverage selection, room block management, onsite staff supervision, event setup and flow oversight, and audiovisual, furniture, and other onsite materials coordination.
Manage event budgets, ensuring proper forecasting and tracking of cost savings for all assigned programs
Collaborate with the Financial Operations team to process payments and complete live event reconciliations
Manage shipping of event materials and track supplies inventory in coordination with other members of the Event Management team
Partner with Program Management and Audience Engagement teams to develop effective onsite marketing tactics to generate onsite event attendance
Assist with training freelance and Associate Event Management staff on the Live business and internal processes surrounding the planning of our events
Continuously identify opportunities to improve internal processes and onsite attendee experiences
Participate in available training opportunities as directed by management
Who You Are
A team player with proven ability to work in a highly deadline-driven, fast-paced environment
Someone who enjoys event planning and has a strong eye for detail
A highly organized individual with the ability to work on multiple tasks at the same time while always checking for accuracy
Creative problem-solver able to pivot quickly between tasks and adapt to rapidly shifting priorities
Someone who obtains satisfaction in completing work on time with minimal errors
Results-oriented individual who jumps in and tackles new assignments and constantly looks for ways to innovate
Someone who can positively receive feedback to improve performance
High professionalism and easy rapport in building collaborative work relationships
Enjoys leveraging technology to make the job easier
Have the ability to work weekends and travel for assigned events
Qualifications
Bachelor's degree preferred;CMP certification a plus
Minimum five years experience in conference/event planning, preferably in the healthcare industry
Experience planning and managing events ranging in attendance from 25-500
Expert knowledge of MS Excel and all other Microsoft Office software
Working knowledge of Google Applications (Gmail, Sheets, Docs, Forms)
Strong attention to detail and ability to manage and prioritize multiple projects simultaneously with excellent organizational skills
Strong written and verbal communication skills, the ability to interact with internal teams along with external vendors and clients
Demonstrated ability to work independently and with dynamic teams
Ability to work in a team environment, pro-active, relationship building, customer service focused, take charge problem solver with an outgoing personality
Knowledge of Workfront is a plus
Must be able to travel up to 40% of the time and work nights and weekends (international travel is a possibility)
Ability to lift up to 50 pounds when preparing event materials for shipment and executing events onsite
Numbers & Facts
| Location | Atlanta, GA |
| Industry | Staffing/Employment Agencies |
| Salary | $30–$35 Per Hour |
| Company Size | 50 to 99 employees |
| Year Founded | 2002 |
| Website | https://phaxis.com/ |
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Skills
- Audiovisualunmatched
- Budget Managementunmatched
- Business Processesunmatched
- Communication Skillsunmatched
- Conference Managementunmatched
- Contract Negotiationunmatched
- Cost Controlunmatched
- Customer Support/Serviceunmatched
- Detail Orientedunmatched
- Establish Prioritiesunmatched
- Event Managementunmatched
- Financial Operationsunmatched
- Food and Beverage Industryunmatched
- Forecastingunmatched
- Furnitureunmatched
- Google Appsunmatched
- Healthcareunmatched
- Healthcare Providersunmatched
- Leadershipunmatched
- Lift/Move 50 Poundsunmatched
- Logisticsunmatched
- Marketingunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Multitaskingunmatched
- Nursingunmatched
- Operations Processesunmatched
- Organizational Skillsunmatched
- People Managementunmatched
- Performance Managementunmatched
- Presentation/Verbal Skillsunmatched
- Problem Solving Skillsunmatched
- Process Improvementunmatched
- Project/Program Managementunmatched
- Reconciliationunmatched
- Shipping/Receivingunmatched
- Team Playerunmatched
- Time Managementunmatched
- Vendor/Supplier Sourcingunmatched
- Willing to Travelunmatched
- Writing Skillsunmatched
About Company
We stand for PERSEVERANCE, as we refuse to quit when the journey gets tough. Your gold is our mission, and we search day and night to find it.
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