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Event Production Planning Manager

HTC Global Services Inc

Detroit, MI

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JOB DETAILS
JOB TYPE
Full-time, Employee
SKILLS
Audiovisual, Billing, Budget Management, Budgeting, Cargo/Freight, Catering Services, Communication Skills, Conferences, Continuous Improvement, Cross-Functional, Emerging Technology, Event Management, Financial Planning, Financial Reporting, Insurance Documentation, Logistics, Logistics Management, Maintain Compliance, Microsoft Office, Multitasking, Process Management, Production Management, Production Planning, Production Schedule, Project Planning, Project/Program Management, Regulations, Reporting Skills, Requirements Management, Resource Management, Safety Training, Schedule Development, Technical Leadership, Technical Presentation, Time Management, Transportation and Logistics, Vendor/Supplier Sourcing
LOCATION
Detroit, MI
POSTED
Today

Job Title

Event Production Planning Manager

Overview / Summary

We are seeking an experienced Event Production Planning Manager to lead the planning and execution of live events, corporate conferences, and experiential activations. This role serves as the critical link between creative vision and operational execution, ensuring events are delivered on time, within budget, and with a high level of operational excellence.

The ideal candidate will have strong experience in event production, vendor coordination, budgeting, logistics management, and cross-functional stakeholder collaboration.

Key Responsibilities

  • Develop comprehensive production project plans, including timelines, resource allocation, and milestone tracking
  • Collaborate with creative teams and technical leadership to define production requirements including audio/visual, lighting, sound, and scenic elements
  • Coordinate site visits to assess venue capabilities and operational requirements
  • Create and manage detailed event production budgets and proactively communicate cost variances
  • Ensure all required permits, agreements, insurance documentation, and safety requirements are secured
  • Lead vendor sourcing and coordination processes for staging, lighting, catering, facilities, security, and related event services
  • Serve as the primary point of contact for internal stakeholders and external production partners during planning phases
  • Manage production schedules, run-of-show activities, and event execution logistics
  • Oversee load-in, setup, rehearsal, and strike activities while ensuring adherence to safety protocols and labor regulations
  • Coordinate transportation and freight logistics for event equipment and materials
  • Support talent and speaker logistics, including technical briefings and backstage coordination
  • Conduct post-event reviews and coordinate stakeholder debrief sessions
  • Reconcile production-related invoices and prepare final financial reporting
  • Facilitate lessons learned and continuous improvement initiatives following event completion

Required Qualifications

  • Bachelor’s Degree
  • 5+ years of progressive experience in live event production
  • Strong experience in site coordination and technical direction
  • Experience with program and project management
  • Proficiency with Microsoft Office
  • Strong financial planning and financial reporting experience
  • Ability to manage multiple projects, timelines, and stakeholders simultaneously

What Makes HTC A Great Place To Build Your Future

HTC Global Services wants you to join our team. Come build new things with us and advance your career. At HTC Global, you’ll collaborate with experts, work alongside clients, and be part of high-performing teams driving success together. You’ll have long-term opportunities to grow your career and develop skills in the latest emerging technologies.

At HTC Global Services, our employees have access to a comprehensive benefits package. Benefits can include Group Health (Medical, Dental, and Vision), Paid Time Off, Paid Holidays, 401(k) matching, Group Life and Disability insurance, Professional Development opportunities, Wellness programs, and a variety of other perks.

Our success as a company is built on inclusion and diversity. HTC Global Services is committed to providing a workplace free from discrimination and harassment, where every employee is treated with dignity and respect. We celebrate differences and believe that diverse cultures, perspectives, and skills drive innovation and success. HTC is an Equal Opportunity Employer and a proud National Minority Supplier. We seek to empower each individual, fostering an environment where everyone feels valued, included, and respected.

#LI-Hybrid #LI-SK11 

About the Company

H

HTC Global Services Inc

INDUSTRY
Computer/IT Services

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