Administrative Skills, Audiovisual, BeOS Operating System, Business Administration, Business Support, Catering Services, Communication Skills, Contract Creation, Contract Management, Contract Requirements, Cross-Functional, Customer Relations, Customer Support/Service, Customer/Client Research, Delphi, Dental Insurance, Detail Oriented, Develop and Maintain Customers, Documentation, Entertainment and Media, Event Management, File Maintenance, Finance, Food Delivery, Food Services, Food and Beverage Industry, Heavy Lifting, Housekeeping/Cleaning, Logistics, Marketing, Metrics, Microsoft Office, Music, Operations Management, Operations Security (OPSEC), Organizational Skills, Performing Arts, Plan Meetings, Power Amplifier, Presentation/Verbal Skills, Pricing, Problem Solving Skills, Proposal Writing, Rentals, Reporting Skills, Restaurant, Revenue Growth, Sales, Sales Forecasting, Sales Management, Sales Prospecting, Sales Support, Social Media, Sports, Time Management, Up-Selling, Vendor/Supplier Relations, Vision Plan, Writing Skills
Event Sales Coordinator | Full Time | Lucas Museum of Narrative Art in Los Angeles, California | Careers at Lucas Museum of Narrative Art
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Event Sales Coordinator | Full Time | Lucas Museum of Narrative Art
Location US-CA-Los Angeles
Job Post Information* : Posted Date 12 hours ago(7/13/2026 9:24 AM)
Job ID 2026-32963
Location Name Lucas Museum of Narrative Art
Category Catering / Banquet / Event Sales
Type Regular Full-Time
Location : Location US-CA-Los Angeles
Job Post Information* : External Company Name Oak View Group
Job Post Information* : External Company URL https://www.oakviewgroup.com/
Location : Postal Code 90007
Location : Address 3800 S Vermont Ave
Job Post Information* : Post End Date 10/16/2026
Oak View Group
Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents.
Position Summary
The Event Sales Coordinator supports the Sales & Events team by coordinating the planning, sales, and execution of private events, meetings, receptions, weddings, corporate functions, and special events. This position serves as a primary point of contact for clients throughout the planning process, ensuring exceptional customer service while coordinating event logistics, contracts, and operational details. The Event Sales Coordinator works collaboratively with culinary, food and beverage, operations, and venue management teams to deliver seamless, high-quality events that exceed client expectations and contribute to revenue growth.
This role pays an hourly rate of $25.00-$30.00
Benefits for Full-Time roles: Health, dental, and vision insurance; 401(k) savings plan; 401(k) matching; and paid time off (vacation days, sick days, and 11 holidays).
This position will remain open until October 16, 2026.
About the Venue
Oak View Group is proud to operate the food and beverage program at the Lucas Museum of Narrative Art. The hospitality operation features a diverse portfolio of dining experiences, including a multi-concept café, a modern luxury restaurant, a licensed Starbucks location, and a robust special events catering program. The team is dedicated to delivering exceptional guest experiences through outstanding food, service, and hospitality within one of the nation''s premier cultural destinations.
Responsibilities
- Respond to event inquiries and assist prospective clients with venue information, availability, pricing, and event packages.
- Conduct venue tours and support the sales process by showcasing event spaces and amenities.
- Prepare proposals, contracts, banquet event orders (BEOs), and other sales documents.
- Maintain ongoing communication with clients from initial inquiry through event completion.
- Build and maintain strong relationships with clients, vendors, and community partners to encourage repeat business and referrals.
- Support revenue generation by identifying opportunities to upsell food, beverage, audiovisual, décor, and additional event services.
- Coordinate all event logistics, including room layouts, timelines, catering, audiovisual needs, rentals, décor, and special requests.
- Develop and maintain detailed event timelines and planning documents.
- Collaborate with culinary, food and beverage, operations, security, housekeeping, and technical services teams to ensure successful event execution.
- Participate in planning meetings and communicate event details to internal departments.
- Conduct final event reviews with clients to confirm details and expectations.
- Maintain accurate client files, contracts, event calendars, and sales records.
- Enter and update event information within the venue''s event management software.
- Track deposits, payments, and contract deadlines in coordination with the finance team.
- Generate reports and assist with forecasting, sales tracking, and departmental metrics.
- Maintain organized electronic and physical records of event documentation.
- Serve as an on-site representative for assigned events, ensuring services are delivered according to contract specifications.
- Address client requests and resolve operational issues promptly and professionally.
- Coordinate with event staff to ensure seamless communication throughout the event.
- Conduct post-event follow-up with clients to gather feedback and support future business opportunities.
- Work closely with Sales Managers, Event Managers, Catering, Culinary, and Food & Beverage teams to ensure exceptional event execution.
- Assist with promotional events, open houses, networking opportunities, and community outreach initiatives.
- Support departmental projects and administrative tasks as assigned.
Qualifications
- Bachelor''s degree in Hospitality Management, Event Management, Business Administration, Marketing, or a related field preferred.
- 1-2 years of experience in event sales, event coordination, catering, hospitality, or venue management preferred.
- Experience in a performing arts center, convention center, private club, hotel, stadium, or similar event venue is preferred.
- Experience using event management software (such as Tripleseat, Momentus/Ungerboeck, Delphi, or similar platforms) is preferred.
- Excellent customer service and relationship-building skills.
- Strong verbal and written communication abilities.
- Exceptional organizational skills with the ability to manage multiple events simultaneously.
- Detail-oriented with excellent time management and problem-solving skills.
- Ability to work independently while collaborating effectively with cross-functional teams.
- Proficiency in Microsoft Office Suite and event management software.
- Ability to maintain confidentiality and professionalism when handling client information.
- Strong sales aptitude with the ability to identify revenue opportunities and exceed client expectations.
- Ability to stand and walk for extended periods during events.
- Ability to lift and carry heavy objects occasionally.
- Ability to move throughout the venue during event setup, execution, and breakdown.
Strengthened by our Differences. United to Make a Difference
At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.
Equal Opportunity Employer
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.
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