Event Scheduling Coordinator

Position Summary

Key Responsibilities

• Schedule all front-of-house, kitchen, bartending, and event staff for catered events and private functions.
• Ensure every event is adequately staffed based on guest count, event type, and service requirements.
• Communicate schedules, shift changes, and event details to employees in a timely manner.
• Coordinate with management to identify staffing needs and resolve scheduling conflicts.
• Maintain an accurate staffing calendar and update schedules as changes occur.
• Confirm employee availability and fill open shifts when needed.
• Work closely with the catering and event planning team to ensure all staffing aligns with event timelines.
• Assist with onboarding new employees into the scheduling system.
• Track employee attendance and report staffing issues to management.
• Provide administrative support, including filing, answering phones, and assisting with event documentation as needed.
• Help maintain a positive working environment by fostering clear communication with all team members.

Qualifications

• Previous scheduling, administrative, hospitality, restaurant, or event planning experience preferred.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficient with Microsoft Office and scheduling software.
• Ability to work independently while collaborating with multiple departments.
• Professional, dependable, and customer-service oriented.

What We're Looking For

• Strong attention to detail.
• Excellent problem-solving skills.
• Ability to remain calm under pressure and adjust to last-minute changes.
• Positive attitude and team-first mentality.
• Reliable attendance and strong work ethic.