Event Setup Assistant

About Us

At Avalonvi, we specialize in strategic, real-world marketing solutions that help brands connect with people where it matters most — face to face, in physical spaces, and through impactful brand experiences.From brand positioning to on-the-ground campaigns, we bring ideas to life beyond screens.

Position Summary

We are looking for a dependable and hands-on Event Setup Assistant to help prepare event spaces, organize promotional materials, and support event teams before, during, and after activities. The ideal candidate is organized, proactive, and comfortable working in a fast-paced environment.

Responsibilities

• Assist with setting up event spaces, tables, displays, signage, and promotional materials.
• Organize supplies and confirm that necessary materials are available before events begin.
• Help arrange displays and equipment according to event instructions and layout plans.
• Support event staff with preparation and logistical tasks.
• Keep event areas clean, organized, and presentable throughout activities.
• Replenish promotional materials and supplies as needed.
• Assist with welcoming attendees and directing them to the appropriate areas.
• Help dismantle displays, pack equipment, and organize materials after events.
• Report missing, damaged, or insufficient supplies to the event coordinator.
• Follow workplace safety guidelines and event procedures.

Qualifications

• Reliable, punctual, and detail-oriented.
• Good organizational and time-management skills.
• Ability to follow instructions and work collaboratively.
• Comfortable performing hands-on tasks and standing for extended periods when required.
• Ability to adapt to changing event needs and schedules.
• Positive attitude and willingness to assist wherever needed.
• Previous event or setup experience is an advantage but not required.

Benefits

• Training and practical experience in event operations.
• Opportunities to develop coordination and teamwork skills.
• Collaborative and supportive work environment.
• Exposure to promotional events and brand activities.
• Opportunities for professional growth and advancement.