Our client, a hospitality and events company, needs temporary Event Setup Coordinators to support a full slate of fall and winter functions at venues across the Capital Region. This role covers physical setup and breakdown of event spaces, including furniture, staging, signage, and decor, ahead of weddings, corporate functions, and private parties.
The assignment runs through the end of the year with the possibility of extension into peak holiday season. Shifts vary by event schedule and may include evenings and weekends. No prior event industry experience is required, but candidates should be comfortable with physical work and following detailed setup diagrams.
This is a good fit for someone available on short notice who enjoys varied, hands-on work in a fast-paced environment.
Responsibilities
Set up tables, chairs, staging, and decor according to event floor plans
Break down and store equipment after events conclude
Load and unload rental items and supplies from delivery vehicles
Coordinate timing of setup tasks with the event lead on site
Inspect furniture and equipment for damage before and after use
Assist with minor AV and lighting setup as directed
Maintain cleanliness of event spaces during setup and breakdown
Report inventory shortages or equipment issues to the site supervisor
Requirements
Able to lift and carry up to 50 pounds repeatedly
Available for evening and weekend shifts based on event schedule
Comfortable standing and walking for extended periods
Reliable transportation to varying venue locations in the Capital Region
Basic ability to read and follow floor plan diagrams
Prior event, catering, or warehouse experience is a plus but not required
Must pass a background check
Strong teamwork and communication skills
Benefits
Weekly pay
Flexible shift scheduling based on availability
On-the-job training provided
Opportunity for assignment extension through the holiday season
Mileage reimbursement for multi-venue shifts
Referral bonus program
Access to future seasonal and temporary assignments through Careerscape