Event Specialist I

Description

Level I: 0-2 Years of Experience. Coordinate logistics for corporate and public events. Manage vendor relationships and negotiate contracts. Develop event timelines and production schedules. Oversee on-site event setup and breakdown. Track event budgets and ensure cost efficiency. Collaborate with marketing for event promotion. Handle attendee registration and customer service. Analyze post-event feedback and performance.

Notes on the Role

• Internal Job Title: Event Specialist
• 1 round of interviews with host manager
• No FTE conversion for this role; operates like an NSA role for tenure with no tenure limit.
• Minimum requirement of 6 events a year, which can occur during the week or on weekends.
• Events can be anywhere in Southern California.
• Time and mileage can be expensed; hotel/meals provided for distant events.
• Preferred Qualifications: Reliable transportation, upbeat personality, able to lift 25 pounds, Asian-speaking candidates preferred.
• High school diploma required.
• Client to provide all needed event equipment; candidate must have their own reliable vehicle.

Qualifications

• One year of experience preferred in sales, marketing, customer service, promotional marketing, teaching, communications, talent representation, on-camera work, or related fields.
• Previous promotional or event marketing experience preferred.
• Strong customer service, communication, and interpersonal skills.
• Ability to engage effectively with diverse audiences and represent the company professionally.
• Strong attention to detail, critical thinking, organizational, and problem-solving skills.
• Demonstrated professionalism, reliability, flexibility, and strong work ethic.
• Ability to work in a fast-paced, high-energy environment.
• Ability to attract, engage, and educate customers.
• Must be able to walk up to five miles per day and lift 45 pounds as needed.
• Must have reliable transportation and be willing to transport event materials when required.
• Must be available to work flexible hours, including weekends and occasional weekdays.
• Bilingual in Mandarin Chinese preferred. Proficiency in Cantonese, Korean, Vietnamese, Japanese, or Tagalog is highly desirable.
• High school diploma or equivalent required.
• Must sign a photo and video release authorization.

Responsibilities

• Serve as a Client brand ambassador at community and promotional events to increase awareness, participation, and engagement in company programs and services.
• Interact with customers on-site, providing information and promoting program benefits.
• Support event demonstrations, field marketing activities, and customer engagement initiatives.
• Assist with event setup, dismantling, and transportation of materials, including pick-up and drop-off as needed.
• Collaborate with corporate and field marketing teams to support customized outreach programs and event objectives.
• Engage with diverse customer populations to effectively promote programs and services.
• Partner with Client employees, third-party program representatives, and external agencies to increase customer awareness and participation.
• Work on an as-needed basis; hours may vary based on event schedules.
• Support weekend events with occasional weekday assignments.
• Perform other related duties as assigned.

Location

Client serves customers throughout Central and Southern California across 12 counties. Events can be anywhere in these areas:

• Fresno County
• Imperial County
• Kern County
• Kings County
• Los Angeles County
• Orange County
• Riverside County
• San Bernardino County
• San Luis Obispo County
• Santa Barbara County
• Tulare County
• Ventura County