Events and Marketing Specialist (Up to 20 hours p/w with Excellent Benefits)

Events and Marketing Specialist (Up to 20 hours p/w with Excellent Benefits)

Salary

$77,646.40 - $100,297.60 Annually

Location

Town of Los Gatos, CA

Job Type

Part-Time

Job Number

2026-013

Department

Town Managers Office

Opening Date

08/04/2026

Closing Date

9/4/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Events & Marketing Specialist

Hourly Rate: $37.3283 - 48.2183 plus excellent benefits

Filing Deadline: September 4, 2026

The Town is seeking a part-time dynamic and dedicated event planner with exceptional communication skills to coordinate and implement Town events, and work with valued community stakeholders to assist them through the special event permit process. This benefited position is 20 hours per week, with requirements to work some evenings, weekends, and holidays during specific events. Primary schedule is Monday through Friday, with the weekly work schedule being determined upon the successful candidates hiring. This position is represented by the Town Employees Association (TEA).

Ideal Candidate

Implementing large scale community events and supporting community event organizers takes a thoughtful investment of time, talent, dedication, discretion, and attention to detail. The ideal candidate must be organized, flexible, diplomatic, and professional, while creating and fostering event environments that are safe, fun, and engaging.

Key skills for successful execution of the role include:

• Detail-Oriented Multi-Tasker. The role requires the candidate to balance the synchronous tasks related to event coordination and event permit process management. From the tiny details to the large-scale objectives, the ideal candidate must consistently prioritize event components, stakeholder communication, competing deadlines, and budget parameters to ensure successful event implementation and process management while providing excellent customer service.

• Exceptional Communicator. The candidate must be able to provide concise and clear communication, ensuring external customers and internal stakeholders are consistently informed and supported.

• Approachable and Collaborative People-Person. Connecting with stakeholders and creating and maintaining positive relationships is at the core of the success of this position. The candidate will have extensive interaction with external and internal stakeholders including community leaders, Town staff, customers, and the public. It is imperative that they are professional, flexible, and collaborative.

• Focused Creativity. The candidate is responsible for developing ideas, concepts, designs, and themes that create welcoming, inclusive, fun, and engaging Town events, and related marketing and branding. Considering creative and innovative ideas that bring freshness to Town events, while considering community traditions and maintaining the necessary health and safety, and policy provisions.

Key Responsibilities

The Events & Marketing Specialist will be the lead person responsible for planning and implementing Town events, including Spring into Green, Los Gatos Celebrates the 4th of July, and Los Gatos in Lights, with extensive support of Music in the Park and the Los Gatos Children's Holiday Parade. In addition, the role serves as the primary point of contact for external community event organizers, managing the special event permit process from end to end with full cross-departmental and community stakeholder coordination.

Town events require developing marketing materials, maintaining the event budget, partnering with vendors and processing the agreements, working cross-departmentally on logistics and safety measures, providing day of event coordination and implementation, organizing community and volunteer groups, and other event related tasks. For a full description of this position, click here.

Minimum Qualifications

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Any combination of training and experience equivalent to a Bachelor's Degree from an accredited college or university in business, public administration, hospitality management or a related field and two (2) years of coordinating a variety of small to large scale events. Experience developing marketing materials and posting through a variety of social and other media outlets.

License and Certification: At the option of the Town, person hired into this class may be required to either possess at entry or obtain within specified time limits designated licenses, certificates or specialized education and training relevant to the area of assignment. Additional requirements may include, but are not limited to:

• California Class C Driver's License
• First Aid Certification
• Cardio Pulmonary Resuscitation (CPR) Certification

Application and Selection Process

To be considered for this career opportunity, click on the "Apply" button to complete the online application and supplemental questions. Resumes may be attached but not accepted in place of a complete online application. Only complete applications will be accepted.

Applications will be screened in relation to the criteria in this job announcement. Meeting the minimum qualifications does not guarantee continuation in the process. Only the most qualified applicants with the most relevant experience and education will be invited to continue in the selection process.

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

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The Town of Los Gatos is an Equal Opportunity Employer and does not discriminate against qualified employees or applicants because of race, color, religion, medical, physical or mental disability, or any other basis protected by law. Qualified individuals with a disability will receive reasonable accommodation, as required by the California Family Rights Act (CFRA), and federal laws including the Americans with Disabilities Act and Section 504, during any phase of the selection process, providing such request is made to Human Resources at least five working days in advance. Medical disability verification may be required prior to accommodation. Under federal law, all employees must provide documents that authorize the right to work in the United States.

This classification is represented by the Town Employees Association (T.E.A.).

Please refer to the Benefit Summaries posted on the Town of Los Gatos Human Resources Department Webpage.

01

Instructions: Each candidate must complete this Supplemental Questionnaire as part of the application and screening process. Initial evaluation of your qualifications for this position will be determined by your responses and the manner in which you respond to these questions, in addition to the information you provide on the standard Town Employment Application. APPLICATION SCREENER(S) WILL NOT REFER TO YOUR RESUME RELATIVE TO YOUR RESPONSES TO THIS QUESTIONNAIRE. Do not write "See Resume" as a response for any question. Clarity, conciseness, and completeness of responses are factors considered in the qualification screening process of these responses. Responses will be evaluated and only those applicants who demonstrate the best potential in meeting the Towns needs will be given further consideration in the selection process. Confirm you understand this statement.

• Yes
• No

02

Describe your experience planning and implementing community events. Please provide specifics on the types of events you have coordinated including size and scope, event stakeholders, budget, marketing, vendor agreements, and other event logistics. What types of vendors, colleagues, and/or partners do you have experience collaborating with from event conception through day-of implementation? What have you enjoyed most about planning these events, and what have you found to be most challenging?

03

Describe your experience with processing event related permits. Please include any relevant experience in applying for event permits as an organizer and processing event permits as an event professional.

04

What does it mean to you to create an event environment that feels welcoming and inclusive? If applicable, include an example of an event element you have implemented at a community event to achieve such an event environment.

05

What is your approach to making connections within the community and building positive relationships with stakeholders? How do you think your event partners and community connections would describe your communication style and approach to event planning?

Required Question

Employer Town of Los Gatos

Address 110 E. Main Street

Los Gatos, California, 95030

Phone 4083995743

Website http://www.losgatosca.gov