Sign upLog in

Events and Scheduling Coordinator

George Mason University

Fairfax, Virginia

Apply
JOB DETAILS
SKILLS
Audiovisual, Background Investigation, Billing, Brand Marketing (Branding), Budgeting, Calendar Management, Catering Services, Change Management, Communication Skills, Customer Support/Service, Detail Oriented, Event Management, Identify Issues, Logistics, Marketing, Multiplatform/Cross-Platform, Negotiation Skills, Organizational Skills, Time Management, University/School Policies
LOCATION
Fairfax, Virginia
POSTED
30+ days ago
Department: Office of University Branding

Classification: Public Relations & Mktg Spec 3

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Sponsorship Eligibility: Not eligible for visa sponsorship

Pay Band: 04

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

The Office of University Branding at George Mason University is responsible for telling the Mason story. Relying on a team of highly skilled communicators and marketing professionals, the department builds awareness and support for the university, develops and protects the brand, and shares important and timely information with the Mason community and its external partners.

About the Position:

The Events and Scheduling Coordinator will work with the University Events team to manage and facilitate events for both on and off-campus constituencies. Personal integrity is essential, along with a commitment to the goals and objectives of the Office of University Branding and George Mason University. The Coordinator reports to the Associate Director of Events and Operations in University Events. Internal relationships include colleagues within the Office of University Branding, the Office of Student Involvement and University Life, all registered student organizations, and other support units, as well as other colleagues within the broader university community.

Responsibilities:

Event Scheduling

Responsible for scheduling events using the 25Live event scheduling system, with a primary focus on internal student organized events. Key responsibilities include:
  • Coordinates and schedules event reservations for university recognized student organizations, ensuring accurate and timely reservations in 25Live;
  • Provides students and support staff with detailed room setup diagrams and assists clients with logistical arrangements;
  • Liaises with support offices and emergency operations to ensure safety measures and security assets are secured when needed;
  • Provides guidance to students on acquiring necessaryuniversity services and resources via a checklist process;
  • Trains/advises new and existing student organizations on the effective use of 25live for requesting event space and guiding through the checklist process. Ensures users demonstrate proficiency and adhere to university policies and procedures across all platforms;
  • Troubleshoots system-related issues for students, resolving technical or process challenges efficiently; and
  • Ensures seamless event scheduling and coordination for a diverse range of stakeholders by demonstrating strong attention to detail, excellent communication skills, exceptional client support, and effective technical troubleshooting.
Event Coordination

Responsible for assisting students in navigating the event planning process at the University. Responsible for providing resources, information, and assistance in planning. At times, the Event and Scheduling Coordinator will also be responsible for making event arrangements for major university events such as, but not limited to, Faculty/Staff Holiday parties and Spring and Winter Graduation. Specific duties may include:
  • Manages spacing negotiations, and ensures event spaces align with client needs and budgets while providing accurate billing estimates;
  • Provides clients with necessary forms, as well as clear information about event-related policies and procedures;
  • Assists with registration processes to streamline event participation and management;
  • Ensures the event scheduling database (25Live) is accurately updated with event requirements, setup details, and other client-provided information;
  • Oversees the successful execution of event arrangements for various departments, units, and recognized student organizations across campus;
  • Coordinates essential services such as audio-visual support, catering, and police/security while managing changes, additions, and event timing to ensure a seamless experience;
  • Collaborates closely with venue operations staff to share event details, including setup requirements and diagrams, ensuring seamless coordination;
  • Ensures all necessary arrangements are in place for successful event execution;
  • Represents scheduled events in weekly event logistics meetings, providing updates, addressing concerns, and aligning

About the Company

G

George Mason University

Resume Resources

Free Resume TemplatesFree Resume Builder