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Events and Special Initiatives - College Intern

After School Matters

Chicago, IL

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JOB DETAILS
SKILLS
Administrative Skills, After School Programs, Analysis Skills, Budgeting, Business Operations, Campaigns, Check Processing, Communication Skills, Community Programs, Customer Service Management, Data Entry, Detail Oriented, Donor Relations, Event Management, Expense Tracking, Fundraising, Leadership, Logistics, Material Moving, Mathematics, Microsoft Office, Nonprofit, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Project/Program Management, Secondary School, Sports, Stewardship, Team Player, Time Management, Vendor/Supplier Evaluation, Willing to Travel, Writing Skills
LOCATION
Chicago, IL
POSTED
Today
Summary of Position: The Seasonal College Intern - Events and Special Initiatives will develop skills in nonprofit program management and event planning. The Seasonal College Intern - Events and Program Initiatives position will provide support to aspects of After School Matters programming including event planning and execution for donor stewardship events; fundraising events;  events relating to programs that are specially funded by a corporation or partners (for example, ComEd, Peoples Gas, Related Midwest and Related Affordable Foundation). The intern will gain a broad exposure to the inner workings of a high-functioning nonprofit organization, and will develop skills in event planning, donor relations, and nonprofit fundraising. The intern will assist the Development team in overall administration and logistics of event planning and execution. This role will perform work directly related to the general business operations of After School Matters.

Location: Prudential Tower - 103 E. Randolph. Chicago, IL 60601
Schedule: The expected start date for this role is June 15th and the expected end date is August 21st. This will be a full time position.


Major Duties and Responsibilities:
  • Assist in the planning and coordination of meetings, orientations, and events
  • Support Development department with special initiatives, events, and recruitment needs as assigned
  • Attend and support donor stewardship events such as the Board and Campaign Summer Celebration, Summer Tour Series, and corporate workshops
  • Attend and support showcases and events for specially funded programs
  • Assist with events by checking in guests, wayfinding, participating in setup and strike, and other duties
  • Support event-related planning tasks such as managing nametag creation, inventorying and transporting supplies, creating forms, and tracking RSVPs and attendance
  • Assist with administrative duties related to planning the After School Matters Gala
  • Research event vendors, update budgets, and prepare check requests
  • Travel throughout the city to attend events and visit programs at ASM’s facilities
  • Support supervisor in maintaining professional relationships with local partners, donors and vendors
  • Independent travel to check on teens and programs
  • Support Development department with tracking of expenses and data entry
  • Collaborate effectively with the entire Development department, including the individual giving team and corporate giving team, to support fundraising efforts and donor relations
  • Site visit to ASM buildings (Lutz Center, Gallery 37, Gately, Orleans) and community programs
  • Other duties as assigned
Supervisory Responsibilities:
  • None

Knowledge, Skills and Abilities:
  • Energetic and enthusiastic employee who can succeed in a fast-paced, high-energy environment
  • Capability to succeed while working either independently or in collaborative settings.
  • Problem solving abilities and analytical skills
  • Organizational skills
  • Oral and written communication skills
  • Dependability, accuracy, and attention to detail
  • Ability to plan, create and execute safe and successful events
  • Ability to meet deadlines, manage multiple responsibilities simultaneously, and provide effective follow-up with staff
  • Ability to interact with members of the public, donors, and event guests with professionalism
  • Willingness to jump in and assist colleagues and guests when working events
  • Willingness and ability to travel throughout Chicago to attend events, transport materials and visit programs
  • Proficiency with Microsoft Office and Google software; excellent familiarity with Excel is a plus

Qualifications:
  • Currently attending a post-secondary institution, in an undergraduate or graduate program

Compensation: $18 / hour


About Us: After School Matters is a Chicago-based nonprofit organization that annually offers after-school and summer programs to nearly 19,000 Chicago high school teens to explore and develop their talents while gaining critical skills that will set them up for success in college and beyond.

Thirty-five years later, now known as After School Matters, our program has engaged more than 450,000 Chicago teens and is the nation’s largest and most successful provider of after-school and summer programs for high school teens. No other organization offers programs to high school students at the scale and quality that we do.

We offer paid apprenticeships led by professionals in the fields of arts, communications and leadership, sports, and STEM (Science, Technology, Engineering, and Math). Our nationally respected youth development model has been replicated in cities across the country and earned us the City Livability Award from the U.S. Conference of Mayors.

Programs take place at community locations throughout the city, including four ASM buildings: downtown at Gallery 37 Center for the Arts and Orleans, the Michael and Karyn Lutz Center in Belmont Cragin, and the Pullman community at Gately Park. Currently, After School Matters' annual operating budget is approximately $48M and employs approximately 500 staff across the organization. For more information, visit www.afterschoolmatters.org.


EEO:  After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.

 

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