Events Assistant

THE ORGANIZATION

As a legacy of the 1984 Olympic Games, the LA84 Foundation continues to be a nationally recognized leader in support of youth sport programs and elevating the importance of sports in positive youth development. LA84 seeks to provide an opportunity for every child to participate in sports and experience the wide range of positive outcomes associated with youth sport participation.

Since its launch in 1985, LA84 has invested millions in the communities that supported the Games, reaching more than 3 million youth throughout Southern California, from Santa Barbara to San Diego County. The LA84 Foundation continues to promote the spirit of the 1984 Olympic Games by convening and engaging local, national and international audiences about the role of sport in society and the impact of the Olympic Games on host cities, especially as we look ahead to the 2028 Games.

In 2024, LA84 Foundation and its affiliated charity, the Play Equity Fund, moved into an enterprise model of operations advancing a shared mission to support the physical and mental wellness of children and youth, to support academic success for young people, and to build lifelong pathways to well-being through play equity.

The organization's headquarters is in the Brit House located in historic West Adams, where it houses meeting facilities and the world's premier sports library. For more information, please visit www.la84.org.

POSITION SUMMARY

The Events Assistant provides logistical and administrative support for the events of the LA84 Foundation and the Play Equity Fund. These events may occur on- or off-site. The Events Assistant represents the LA84 Foundation or the Play Equity Fund at events, providing a visible presence of professional customer service and supporting a smooth and seamless event experience. This role will have varying reporting structures depending on the respective event and/or administrative leads.

RESPONSIBILITIES

• Support event coordination and execution for various on- and off-site events, such as sponsored events, donor cultivations, or facility use rentals.

• Assist with logistical and operational tasks, including inventory, set-up and tear-down, testing audio-visual equipment, or event registration.

• Provide high quality customer care and service to all, offering hands-on logistical support and troubleshooting before, during, and after events.

• Actively strive to ensure a meaningful event experience by engaging groups in a broader understanding of the mission and programs of the LA84 Foundation and the Play Equity Fund, and by informing appropriate LA84 Foundation staff about attendees from key markets.

• Exercise discretion in handling sensitive or confidential information or situations.

• May support event data and document management, including data entry, filing, scanning, and storing digital versions of documents in relevant enterprise content management systems.

• Other duties and responsibilities may be assigned as needed, which may include staffing special event promotions or community events.

QUALIFICATIONS AND SKILLS

• 1-2 years of experience in event/meeting coordination with increasing responsibilities.

• Punctual with excellent time management skills.

• Detail-oriented with the ability to multitask and work independently.

• Excellent interpersonal skills; collegial and collaborative approach.

• Entrepreneurial spirit.

• Strong problem solving and the ability to adapt to sudden changes.

• Effective communication skills (written and oral); demonstrates active listening and comprehension; uses appropriate communication methods to keep others informed; can tailor messages to various audiences.

• Mission-driven with a demonstrated passion for LA84 Foundation's work; models organizational values through daily actions and behaviors.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

WORKING CONDITIONS

• General office environment, with periodic travel depending on health and safety precautions.

• Frequent weekend, late afternoon, and evening hours.

• Physical demands may include lifting and moving equipment and supplies (up to 25 pounds), reviewing detailed computer records, physical requirements related to sports activities, and periodic travel.

COMPENSATION

• Non-exempt, Part-time hourly: $20/hour

• Weekly hours: 8-20 hours/week

• This recruitment will be used to create a temporary pool for "as needed" event assignments.

TO APPLY

Send your resume, cover letter, and the names, phone numbers, and email addresses of three professional references by email to: officemanager@la84.org. Please use "Events Assistant" and your last name as the subject line. Review of applications will be on a rolling basis, and you will be contacted if we would like to learn more.