Events Assistant

Events Assistant

The Events team, positioned within the Corporate Communications team, is responsible for planning, executing, and supporting Carlyle events of all sizes. This team is comprised of internal team members and agency contractors who lead virtual, in-person, and hybrid eventsspanning all geographies, segments, and teams. The Events team works closely with internal stakeholders across levels and is pivotal in all aspects of events including: scheduling, venue sourcing, logistics, event technology, registration site building and maintenance, speaker coordination, vendor management, and reporting. The Events Assistant will be focused on supporting the team on a multitude of projects, providing logistical, administrative, and quality control assistance. This role will complete tasks across meeting scheduling, data management (creating, tracking, and maintaining process documents and central calendars, detailed lists and other reporting needs), proofreading materials, assisting with onsite or virtual events, compiling registration reports. and other event administration needs. We expect this role to be dynamic as Events team members are accustomed to managing a full events schedule and fielding questions on a variety of topics internally and externally. The Events Assistant should be a detail-oriented and positive individual, eager to learn, with the ability to take direction and contribute as part of a team. Strong organizational skills, attention to detail, and a proactive approach to supporting team priorities are key to success in this role. In-Office Requirement: 4 days per week

Responsibilities

• Assist with a range of logistical, administrative, and operational tasks to support event planning and execution, including document creation, tracking, and proofreading
• Create, maintain, and review event documentation including hotel rooming lists, speaker details and biographies, registration reports, briefings, and agendas
• Assist with event scheduling and coordination, including maintaining calendars, supporting speaker logistics and communications, organizing session timing, and coordinating rehearsals for virtual and in-person events
• Provide onsite support at select events, including registration, badge printing, and general operational assistance
• Support budget tracking by submitting vendor invoices and reconciling corporate credit card statements
• Create and distribute pre- and post-event surveys, and assist in compiling feedback and insights
• Support working group coordination by taking meeting notes and distributing summaries
• Assist with ad hoc logistics, including speaker travel coordination, liaising with IT, and partnering with marketing on branding needs
• Assist with shared inbox management, including monitoring inquiries and supporting team organization
• Stay informed on industry trends, technologies, and best practices in event management

Qualifications

Education & Certificates

• Bachelor's degree, required
• Concentration in Marketing, Hospitality, Management, Business Administration, or related field, preferred

• 1-2 years of experience in event planning or coordination, required
• Experience in a corporate or agency setting preferred
• Proficiency in CRM and event management software (e.g., Cvent) preferred
• Prior experience collaborating with agencies, DMCs, or similar firms preferred

• Excellent organizational skills, attention to detail and communication skills (written and verbal)
• Highly adaptable, with willingness to learn all facets of event planning responsibilities
• Ability to manage multiple concurrent projects while meeting tight deadlines
• A team player who is highly collaborative, with a positive attitude and strong problem-solving skills
• Consummate professional who exercises critical thinking in a fast-paced environment
• Aptitude for learning new technology and implementing tools to support data analysis
• Willingness to work flexible hours including some evenings and weekends, and/or travel (domestically and/or internationally) on an infrequent basis, if required by event schedules

The compensation range for this role is specific to Washington, D.C., and takes into account a wide range of factors including but not limited to the skill sets required/preferred; prior experience and training; licenses and/or certifications. The anticipated base salary range for this role is $80,000 to $90,000. In addition to the base salary, the hired professional will enjoy a comprehensive benefits package spanning retirement benefits, health insurance, life insurance and disability, paid time off, paid holidays, family planning benefits and various wellness programs. Additionally, the hired professional may also be eligible to participate in an annual discretionary incentive program, the award of which will be dependent on various factors, including, without limitation, individual and organizational performance. Due to the high volume of candidates, please be advised that only candidates selected to interview will be contacted by The Carlyle Group.