Events Coordinator
The Events Coordinator plays a vital part in bringing our mission to life by assisting in the flawless execution of both internal and external events. From intimate donor gatherings to large-scale public policy summits, this role will work closely with the Events Director to manage logistics, coordinate with vendors, and deliver exceptional experiences that engage and inspire our community.
Reports to: Events Director
Hours: Monday–Friday, 8:00 a.m. to 4:30 p.m.
Compensation: Full-time, Salaried/Exempt; Commensurate with experience
Location: CCV Office in Columbus, Ohio, with Occasional Statewide Travel
Benefits: PTO (Paid Time Off), 10 Paid Holidays, Monthly Cell Phone Allotment, Mileage, Health, Vision, and Dental Insurance (CCV covers 75% of premium), Life Insurance, 4% Match on Retirement Plan Available after One Year of Service
Key Responsibilities
- Collaborate with the Events Director to plan and coordinate internal and external events.
- Assist with event work plans, timelines, and logistical coordination, including location selection, catering, venue management, audiovisual (AV) needs, speaker arrangements, staff and volunteer assignments, setup/teardown, and on-site event management.
- Cultivate and manage professional relationships with vendors, suppliers, and partners.
- Contribute to the ideation and strategic planning of the organization's annual calendar of events.
- Oversee the dedicated Events inbox, answer incoming phone calls, and respond promptly to event-related voicemails.
- Track sponsor and attendee registrations while monitoring and logging event expenses.
- Maintain a strong physical presence during event setup, execution, and teardown, actively assisting in troubleshooting any issues that arise.
- Assist in gathering attendee feedback and compiling comprehensive reports on event outcomes.
- Other duties as assigned to help drive our vision, fulfill our mission, and abide by our organization's values.
Job Qualifications & Requirements
Skills and Experience
- Bachelor's degree in Hospitality, Event Management, Communications, Marketing, Business, or a related field is preferred. While this is an entry-level role, prior internship experience or 1–2 years of hands-on event planning experience is highly preferred.
- Exceptional organizational skills with a proven ability to manage multiple moving parts, prioritize tasks, and meet strict deadlines in a fast-paced environment.
- Strong written and verbal communication skills, with a professional phone and email demeanor suitable for interacting with high-level donors, sponsors, and community leaders.
- A proactive, solutions-oriented mindset with the ability to maintain composure and troubleshoot effectively under pressure during live events.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and basic administrative tools. Experience with event registration platforms or CRM databases is a strong plus.
- Ability to stand for extended periods during events and lift/move event supplies (up to 30 lbs) as needed for setup and teardown. Flexibility to work occasional evenings and weekends based on the event calendar.
Character and Spiritual
- Mature Christian, currently attending or pursuing attendance in a local church.
- Agreement with and adherence to CCV's Statement of Faith and Code of Conduct.
- Demonstrated commitment to CCV's mission and position on Core Issues.
- Ability to work discreetly with confidential information.
- Trustworthy, responsible, tactful, diplomatic, and focused on building consensus rather than emphasizing differences.
- Maintain a high level of professionalism focused on client/constituent relationships.