Events Coordinator I

The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.

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Department:

The Division of Outreach and Continuing Education at the University of Mississippi is in search of an Events Coordinator. This is a professional non-exempt role based in the Office of Professional Development, Events, and Services. The incumbent will play a pivotal role in advancing the division's mission by delivering top-notch event services to both internal and external stakeholders.

Job Summary:

In the Division of Outreach, Office of Professional Development, Events and Services, we strive to provide and deliver high-quality events, services, and professional development opportunities that enrich both the university community and the broader public. The office values teamwork, professionalism, and innovation, fostering a workplace culture where employees feel valued and motivated. With a strong focus on service, excellence, and continuous improvement, it is a rewarding place to build a career and contribute to meaningful initiatives. Key responsibilities include overseeing and managing events held at the Jackson Avenue Center and the UM Depot. This position entails managing day-to-day operational tasks related to event planning, with occasional work during the early morning hours, evening, and weekends.

Job Description:

• Serve as the primary point of contact for assigned meetings and events scheduled during weekdays, evenings, or weekends.
• Coordinate with internal staff, external clients, and vendors to ensure smooth event operations, including guest arrivals, transportation, signage, displays, special accommodations, printing, and security.
• Assist with meeting room turnovers and reconfigurations as needed to meet event requirements while assisting with the supervision of student workers.
• Provide clients with requested event supplies, equipment, food and beverage services, and facility support.
• Perform regular meeting room checks to ensure client needs are met, spaces are serviced, and rooms remain refreshed throughout events.
• Inspect and test audio-visual equipment prior to and during events; troubleshoot technical or audio issues as necessary.
• Ability to manage the day-to-day operational responsibilities of event planning.
• Ability to manage multiple events as well as multiple student workers.
• Ability to establish and maintain relationships with clients and vendors to plan and execute events.
• Ability to work at a fast pace and to work under time constraints.
• Excellent attention to detail, organization of workflow and calendars, verbal, and non-verbal communication with highly effective organizational and time management skills.
• Ability to prioritize and develop solutions for effective decision making.
• Ability to work independently, prioritize and handle multiple tasks.
• Proficient with all Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook.)
• Ability to work outside of standard hours which may involve some early mornings, evenings and/or weekends.
• Ability to lift and/or move large objects.
• A resume and cover letter are both required to apply for this position.

Job Responsibilities:

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Education Qualifications:

High School (Required)

Experience:

Relevant experience | 4 Years | Required

Compensation:

$20.50 - $30.76