Events Coordinator

• As a Events Coordinator, you will assist with the coordination and execution of small to medium meetings, conferences, and events.

• Meeting & Event Support

• Follow a set procedure in the performance of repetitive tasks or job activities.
• Prepares meetings and conference rooms, arranging tables and chairs as requested. May set up audio/visual equipment, flip charts and video /TVs within conference rooms and pick up when completed.
• Performs general labor work as assigned including loading, unloading, moving materials & runs errands.
• Reconfigure tables, chairs, and other furniture to support different room layouts.
• Inspect meeting spaces prior to events to ensure proper setup, cleanliness, and readiness.
• Coordinate with internal teams to ensure timely execution of room setups and changes.
• Provide on-site support during events as needed, including resets and adjustments
• Assist/manage booking requests for various meeting and events spaces.
• Deliver requested items for the event, such as tablecloths, office supplies, flip charts, and markers.
• Reset meeting and conference rooms as needed.
• Maintain and restock conference rooms with standard office supplies as needed.

• Copy Area

• Maintain, stock, and order inventory of office supplies, paper, etc. in all copy rooms.

• Mail

• Support as per business needs

• Administrative

• Customer and hospitality service focused
• Perform various administrative tasks as needed to support site wide needs, events and facilities.
• Support / participation in meetings, update daily signage, etc.
• Team player, part of the integrated FM Team, supporting the Sr. Meeting & Events Coordinator and team.
• Maintain clear, concise, and professional communication in all interactions
• Submit maintenance & janitorial requests to Facilities
• Complete other duties as assigned – flexible to meet client and site wide needs and schedule.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.

• Deliver own output by following defined procedures and processes under close supervision and guidance.
• This job description will change as per business needs

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.

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