Events Coordinator, School of Journalism (6291C) #87248

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Events Coordinator, School of Journalism (6291C) #87248

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Job ID

87248

Location

Main Campus-Berkeley

Full/Part Time

Full Time

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About Berkeley

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging make it a special place for students, faculty, and staff. As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic, and social value. We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

Departmental Overview

The UC Berkeley School of Journalism is a global leader in journalism education, preparing exceptional fact-finders and storytellers to report the stories of our times and hold power to account. At a time of profound changes in the media and challenges to journalism, UC Berkeley Journalism champions press freedom, embraces innovation, and expands who gets to be a journalist.

Based at the world's leading public university, UC Berkeley Journalism is the only journalism master's program in the University of California system. The school is led by a world-class faculty of journalists and offers a two-year Master of Journalism degree to some 120 graduate students and a journalism minor to more than 300 undergraduates. UC Berkeley Journalism is also home to the pioneering, state-funded California Local News Fellowship program, which provides jobs for early-career journalists in local newsrooms throughout the state, and to the award-winning Investigative Reporting Program.

UC Berkeley Journalism's reputation is bolstered by the accomplishments of faculty, students, and alumni whose stories challenge conventions, change policies, and upend injustices. These journalists have won or been finalists for dozens of prestigious awards, including the Pulitzer Prize, the Student Academy Award for Best Documentary, the George Polk Award, the Online News Association Student Journalism Award, the Guggenheim Fellowship, and more.

We live in a pivotal moment when journalism education can help restore American democracy by strengthening bonds of trust and credibility in journalism and by bringing new voices, new leaders, and new methods to the field. We see journalism on the rise and invite you to rise with us at UC Berkeley.

Position Summary

The Events Coordinator assists with planning, organizing, and implementing the school's external public events and internal community events. The Events Coordinator may independently coordinate small, non-complex events and support assigned portions of larger or more complex events, such as venue logistics, catering, guest communications, staffing coordination, registration, or day-of support. Additionally, this position provides related administrative support for events, including database updates, spreadsheet and calendar maintenance, and communications assistance such as flyer design and social media publicity. The Events Coordinator operates within established event plans, timelines, budgets, and campus procedures, referring complex, sensitive, high-profile, or budget-impacting issues to the supervisor or appropriate school leadership. The Events Coordinator is supervised by the Director of Communications. This person will work closely with the Advancement team and support the Alumni Relations and Public Events Specialist.

Application Review Date

The First Review Date for this job is July 28, 2026. For full consideration, please apply by the first review date.

Responsibilities

Event Logistics and Execution

• Coordinate small/non-complex school events and assigned portions of larger events, including public programs, student-facing events, graduation-related activities, receptions, VIP briefings, and internal school events.
• Manage event logistics, including room reservations, catering, facility requests, A/V coordination, supplies, signage, registration, guest lists, RSVP tracking, and day-of setup.
• As needed, set up or coordinate volunteer room preparation (set up or take down chairs, microphones, run in-house AV.)
• Serve as the on-site point of contact for routine event logistics for assigned events, coordinating with vendors, guests, speakers, staff, faculty, students, and campus partners.
• Provide logistical details to attendees, speakers, and guests, including schedules, arrival instructions, parking/transportation, accessibility information, and event flow.
• Escalate sensitive VIP, donor, speaker, high-profile guest, policy-related, safety/security, or budget-impacting issues to the supervisor or appropriate school leadership.

Event Administration, Compliance, and Budget Tracking

• Track event expenses, gather cost estimates, process routine purchasing/payment requests, and monitor spending against approved budgets.
• Process event-related administrative paperwork, including vendor forms, purchase requests, reimbursement materials, facilities requests, permits, certificates of insurance, and other required campus documentation.
• Support contract, permit, and insurance processes under the supervisor's direction and in accordance with campus policies and procedures.
• Report event statistics/data in the Cal Advancement Data System (CADS) and maintain accurate event records, attendance data, and post-event documentation.

Communications, Policy and Process Support

• Produce and distribute event flyers; create social media posts.
• Communicate routine event policies, procedures, timelines, and planning requirements to school staff and event partners.
• Monitor and respond to departmental/event-related emails or route inquiries to the appropriate staff member.
• Maintain event planning templates, checklists, calendars, process documents, and shared event resources.
• Update assigned event-related website content, calendar listings, registration pages, or internal planning materials as needed.

Event Staffing and Operational Support

• Coordinate approved student assistant, volunteer, and staff support for events; provide day-of direction for assigned tasks.
• Assist with staffing schedules and serve as an on-site liaison for vendors, colleagues, and speakers during assigned events.
• Maintain a working knowledge of team event processes to provide backup support for other school events and related operational needs.
• Participate in training, process improvement, and team efforts that support inclusive, effective, and accessible events.
• Other duties as assigned.

Required Qualifications

• Working knowledge of concepts, principles, and practices of event planning and production, and public relations.
• Working knowledge of (or comparable institutional knowledge) about the campus, its programs, policies, mission, goals, objectives, achievements, and infrastructure.
• Working organizational skills, including the ability to effectively coordinate and organize multiple details.
• Excellent organizational abilities appropriate to effective calendar management and student and/or volunteer scheduling.
• Good interpersonal communication skills and political acumen, including the ability to effectively represent the campus, medical center, or other university organization to its publics.
• Good judgment, effective decision-making, and problem resolution skills, including the skill to recognize and deal effectively and appropriately with real and potential problem areas, including the skill to determine the issues/problems that need to be brought to the attention of higher-level staff and/or management.
• Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators, and performing artists.
• Ability to work professionally under pressure and under tight deadlines, ensuring excellent customer service support.
• Excellent interpersonal skills, demonstrating a desire to establish and maintain positive & professional working relationships with colleagues, students, and team members.
• A flexible and collaborative approach to working with a small team.

Education / Training

• Bachelor's degree in a related area and/or equivalent experience/training

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted hourly range that the University reasonably expects to pay for this position is $31.00 - $35.00. The full pay range for this classification is $30.17 - $51.92 hourly.

• This is a non-exempt, bi-weekly paid position.
• This is a full-time (40 hours/week) Career position eligible for UC benefits.

How to Apply

To apply, please submit your resume and cover letter.

Other Information

• This position may be eligible for up to 2 days/week of remote work (within the United States). Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs and are subject to change.
• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.
• This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Misconduct

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

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