Events Coordinator

Events Coordinator

Location

York, PA

Job Type

Staff, Full Time

Job Number

202600106

Division

Presidents Office

Department

Special Events

Opening Date

09/24/2026

Closing Date

10/8/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

Position Summary

DESCRIPTION:

The Day-of Events Coordinator and Assistant to the Campus Event and Conference Manager is a vital member of the campus events team, responsible for supporting the planning, coordination, and execution of campus events and conferences. This individual plays a key role in ensuring the success of events by providing on-the-ground support, maintaining strong communication with clients and internal departments, and assisting with administrative and operational duties.

OUTCOMES:

Schedule of activities remains accurate so overlap does not occur. Create positive public relations with all constituents.

Essential Functions

Event Coordination & Execution 30%

• Provide on-site coordination and support for day-of logistics during campus and external events.
• Assist with the execution of anchor events and high-profile campus functions.
• Serve as a point of contact for clients and guests during events to ensure a seamless experience.
• Conduct client site tours downtown and assist in pre-event planning meetings.
• Work with internal campus partners on coordination of their events.

Administrative & Client Services 30%

• Support the Campus Event and Conference Manager in managing client communications, contracts, housing assignments, and event details.
• Assist in preparing and processing event-related billing, invoicing, and payments.
• Learn and operate event management software systems to input, update, and approve internal and external event requests.
• Maintain accurate event records and client files.
• Alcohol procurement, ensure proper COI on file, and bartending services have been contracted

Collaboration & Communication 20%

• Liaise with multiple campus departments including Facilities, Public Safety, IT, and Media Services to coordinate logistics and services for events.
• Communicate with external clients, internal students, YCP faculty/staff to ensure seamless execution of events.

Summer Programs & Housing Support 20%

• Assist in coordinating logistics and housing arrangements for outside groups during summer conferences.
• Provide support in onboarding summer program clients and managing accommodations.

Experience and Education Required

• Associate's or Bachelors degree or equivalent experience in Event Management, Hospitality, Communications, or a related field.
• 1 Year experience in event coordination, hospitality, or customer service preferred.
• Experience and knowledge of 25Live scheduling software or similar enterprise scheduling software.

Required Skills and Qualifications

• Proficiency in using event management or scheduling software (e.g., EMS, 25Live, or similar).
• Strong organizational skills with keen attention to detail.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to multitask and remain calm under pressure in a fast-paced environment.
• Availability to work evenings and weekends as needed.
• Familiarity with campus event planning or educational institution settings.
• Experience in coordinating with catering and facilities teams.
• Prior experience with billing systems and client payment processes.
• Excellent customer service skills.
• Ability to work independently and with others to as a team to carry out an event successfully.
• Exercise good judgement, discretion and decision-making skills.
• Ability to deal consistently with students, alumni, faculty, administrators, and community leaders alike with courtesy, professionalism and confidentiality.
• Ability to identify and assess safety issues to reduce liability risk to the college.

Additional Information

York College of Pennsylvania is an Equal Opportunity Employer and Non-Discriminatory. For a copy of York Colleges Annual Security Report, you may contact the Office of Campus Safety or visit the website: Annual Security Report.

We offer a complete benefits package to full-time employees that includes, but is not limited to: health care, dental, vision, retirement, flexible spending accounts, life insurance, long-term disability, holidays, vacation, sick leave, tuition remission and tuition discount programs.

To learn more details, visit our benefits page.

01

Do you have at least 1 year working in event planning, hospitality, customer service, or a customer facing job?

• Yes
• No

02

Do you have experience using 25Live or similar Event Planning Software?

• Yes
• No

03

Are you able to multitask and work on concurrent assignments?

• Yes
• No

04

Do you have an Associates or Bachelors degree or equivalent experience in Event Management, Hospitality, Communications, or a related field?

• Yes
• No

Required Question

Employer York College of Pennsylvania

Address 441 Country Club Road

York, Pennsylvania, 17403

Phone 717-815-1320

Website https://www.ycp.edu/