EVENTS MANAGER

POSITION SUMMARY

The Event Manager serves as the strategic and operational lead for the Schauer Center’s non-performance facility rentals. This role is charged with driving revenue growth through the development and management of a diverse client portfolio, including corporate partners, event planners, and private individuals seeking premier spaces for weddings, meetings, and special occasions. Operating with a "hands-on" ownership mindset, the Event Manager acts as the primary point of contact from initial inquiry through event completion. The role ensures high-quality client experience and maintains strict alignment with Schauer Center brand standards, coordinating complex logistics to deliver seamless execution for every event hosted on-site.

Employment Type: Regular Part-Time

Reports To: Executive Director

Weekly Hours: Regular Part Time, 20-25 hours per week

Base Pay: $18.00 per hour

Benefits Eligibility: Paid Time Off (PTO) and Simple IRA 

KEY RESPONSIBILITIES

Sales & Strategic Growth

·       Own the Sales Pipeline: Identifying new market segments and proactively conducting site tours for prospective clients.

·       Strategic Positioning: Shape long-term rental strategies that align with organizational revenue goals and market trends.

·       Market Presence: Cultivate relationships within the local business community, including the Chamber of Commerce and regional networking groups, to position the Schauer Center as a destination of choice.

·       Inventory Maximization: Proactively promote all facility assets—including the Lodge, Pikes Peak, Gallery, and Courtyard—to maximize occupancy.

Oversight & Client Management

·       Lifecycle Management: Own the full lifecycle of rental engagements, including rapid inquiry response, proposal development, and contract negotiation.

·       Financial Oversight: Manage invoicing and post-event follow-up to secure repeat business.  

·       System Integrity: Maintain accurate, real-time client and booking records within Momentus Elite.

Event Execution & Operational Excellence

·       Logistical Planning: Coordinate all logistics for public spaces, including the of detailed room layouts.

·       Event Leadership: Provide on-site coverage for high-stakes events such as Galas and Weddings to ensure flawless execution. For smaller events, ensure operational continuity by preparing comprehensive event briefings and Event Orders for the House Management team to execute in the Manager's absence.

·       Standardization: Maintain the Event Services manual and ensure all events comply with facility usage policies and safety standards.

Collaboration & Leadership

·       Vendor Relations: Act as the primary liaison with in-house catering partners and external service providers to ensure integrated service delivery.

·       Cross-Functional Alignment: Collaborate with the internal marketing team to develop targeted promotional campaigns and collateral.

·       Resource Coordination: Partner with technical and cleaning teams to ensure all facility and equipment requirements are met prior to guest arrival.

QUALIFICATIONS & COMPETENCIES

• Hard Skills: Proven experience in event planning, hospitality, or facility management; strong negotiation skills; proficiency in Microsoft Office and CRM/scheduling software
• Interpersonal Excellence: Exceptional communication skills with a "customer-first" orientation and the ability to build rapport with diverse stakeholders.
• Change Agility: Demonstrated agility in navigating ambiguity; ability to make sound decisions and take action without a complete information set while remaining calm under pressure.
• Results Orientation: High level of organization with meticulous attention to detail and a proactive approach to problem-solving.

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT

• Physical Demands: Ability to stand and walk for extended periods during event coverage. Frequent use of computers and office equipment requiring close vision. Ability to lift and move equipment (boxes, stanchions, signage) up to 20 lbs.
• Work Environment: Primarily a shared office environment with frequent interruptions. Occasional work in outdoor conditions with moderate noise levels.
• Schedule & Travel: Must have reliable transportation for travel to offsite meetings or networking events. Requires a flexible schedule, including evenings, weekends, and occasional holidays based on the event calendar. 

The above listing of responsibilities is not intended to be a complete listing of duties but merely a statement of examples of common duties to be performed. The Schauer Center (Executive Director and/or Board of Trustees) reserves the right to amend the above listing at any time.

EQUAL OPPORTUNITY STATEMENT

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any protected characteristic under federal, state, or local law. We are committed to maintaining a drug-free workplace for the safety of our employees and patrons.