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Events Manager

Planned Parenthood Mar Monte, Inc.
  • San Jose, CA
  • Part-time
30+ days ago

Job Description

Events Manager
San Jose (Hybrid)
$91,119k - $102,500k annually
ESSENTIAL DUTIES
  • Leads the strategic development, management, and implementation of fundraising and cultivation/stewardship events for PPMM’s c3 and c4 organizations.
  • Develops and meets measurable event goals (key performance indicators) in alignment with departmental and strategic goals
  • Create and manage event budgets, reporting, and post-event analysis
  • Serve as key member of event committees
  • Supervise Events Specialist and Event Associate positions
  • Adhere to affiliate policies, procedures and practices
  • For c4 events, create reports that conform with proper campaign contribution compliance regulations
  • Manage event talent, honorees, and outside consultants
  • Collaborate with Event Consultant working on signature events to ensure clear division of evolving roles and responsibilities
  • Lead signature event meetings in close collaboration with the Event Consultant
  • Create and manage departmental events calendar
  • Review and approve vendor contracts from business perspective
  • Oversee Legal’s vendor contract approval process
  • Ensure timely insurance and payment of vendors
  • Ensure collaboration with the Safety & Security Team to ensure event safety
  • Create individual and corporate sponsorship packages for events
  • Track event payments in online system and liaise with finance to ensure timely payment
  • Assist in the recruitment and management of events volunteers
  • Assist with on-site production, set up and clean up for events as necessary
  • Coordinates event gift entry and acknowledgments with Operations Manager and DevOps team
  • Oversees quality control for events data in database 
NON-ESSENTIAL DUTIES
  • Works with/supervises volunteers/interns as applicable.
  • Performs other duties as assigned. 
QUALIFICATIONS
Ability to perform the duties described above. A typical means of acquiring those abilities would be:
  • BA/BS degree.
  • Minimum of five years fundraising experience in a non-profit setting.
  • Excellent oral and written communication, presentation and interpersonal skills
  • Outcome-driven, with the ability to respond to changing circumstances and priorities.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint) required. Database experience a plus.
REQUIREMENTS
  • Knowledge of professional practices and theories of fundraising.
  • Supervisory and team building skills
  • Ability to prepare budgets, plans and financial reports.
  • Extremely organized, precise, and detail-oriented
  • Demonstrated ability to manage multiple projects simultaneously.
  • Excellent decision-making, priority-setting and organizational skills.
  • Ability to work in high stress environment.
  • Familiarity with fundraising software.
  • High energy, flexibility, demonstrated creativity
  • Ability to take direction and work as a team member, while maintaining a positive outlook under pressure.
  • Excellent and effective writing, proofreading, and verbal communication skills.
  • Ability to relate professionally to major donors, staff and the public and to collaborate with diverse groups.
  • Ability to maintain confidentiality.
  • Availability to work nights, weekends, and travel as needed.

Numbers & Facts

LocationSan Jose, CA
Job TypePart-time

Skills

  • Analysis Skillsunmatched
  • Budget Managementunmatched
  • Budget Reportingunmatched
  • Budgetingunmatched
  • Calendar Managementunmatched
  • Campaignsunmatched
  • Communication Skillsunmatched
  • Consultingunmatched
  • Contract Approvalunmatched
  • Corporate Fundingunmatched
  • Database Technologyunmatched
  • Detail Orientedunmatched
  • DevOpsunmatched
  • Establish Prioritiesunmatched
  • Event Managementunmatched
  • Financeunmatched
  • Financial Reportingunmatched
  • Fundraisingunmatched
  • Insuranceunmatched
  • Interpersonal Skillsunmatched
  • Legalunmatched
  • Microsoft Excelunmatched
  • Microsoft Officeunmatched
  • Microsoft PowerPointunmatched
  • Microsoft Wordunmatched
  • Multitaskingunmatched
  • Nonprofitunmatched
  • Operations Managementunmatched
  • Organizational Skillsunmatched
  • Performance Metricsunmatched
  • Presentation/Verbal Skillsunmatched
  • Project/Program Managementunmatched
  • Proofreadingunmatched
  • Quality Controlunmatched
  • Quality Managementunmatched
  • Regulatory Complianceunmatched
  • Reporting Skillsunmatched
  • Safety/Work Safetyunmatched
  • Stewardshipunmatched
  • Strategic Planningunmatched
  • Talent Managementunmatched
  • Team Playerunmatched
  • Time Managementunmatched
  • Volunteer Managementunmatched
  • Willing to Travelunmatched
  • Writing Skillsunmatched

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