Events Scheduling Coordinator

Position Details

Position Details

• Job Title: EVENT COORDINATOR
• Position Number: 8102119
• Work Modality: Fully In-Person
• Is this request for the creation of a new Position or the modification of an existing Position to temporarily support the WorkDay ERP: No
• Job Category: University Staff
• Job Type: Full-Time
• FLSA Status: Exempt
• Campus: Rogers Park-Lake Shore Campus
• Department Name: ALL CAMPUS SUPPORT
• Location Code: CONFERENCE SERVICES 07040A
• Is this split and/or fully grant funded: No

Duties and Responsibilities

Reports to the Assistant Manager.

• Develops strong internal and external customer relations through frequent communication as well as professional, courteous, and ethical interpersonal interactions.
• Assists faculty, staff, and student organizations with finding and booking meeting space on campus by processing reservations through the scheduling system 25Live Pro.
• Builds detailed customer profiles and maintains accurate, organized, and up-to-date event data within appropriate software applications to ensure superior services, resulting in client satisfaction and increased revenues for sponsored events.
• Provides front-end event support, managing allocation of resources and coordination of logistics (i.e., third-party vendors, campus partner involvement, etc.) to ensure all details are disseminated swiftly and accurately to relevant departments.
• Prepares weekly, monthly, quarterly, and annual reports as required.
• Balances operational and administrative needs with those of colleagues and clients.
• Helps to assign daily tasks and/or long-term projects for student workers in the absence of the Campus Reservations Manager or as needed.
• Answers phone calls and responds to emails in a timely and efficient manner.
• Follows departmental policies and procedures.
• Follows all safety policies.
• Performs other duties as required.

Minimum Education and/or Work Experience

• High School Diploma or equivalent required.
• Bachelors degree preferred.
• 1-2 years of event and/or housing, hotel, hospitality industry experience.

Qualifications

• Bachelors degree or equivalent combination of education and experience preferred.
• Minimum of three years event management/hospitality/scheduling experience; additional revenue management experience encouraged.
• Excellent communication skills, both written and verbal, required.
• Must be able to work independently and as a part of a team and have the drive to succeed.
• Excellent decision-making ability and analytical skills.
• Strong organizational skills.
• Strong interpersonal and problem-solving abilities.
• Highly responsible & reliable.
• Ability to focus attention on a variety of tasks.
• Ability to handle high-pressure situations while simultaneously balancing upcoming deadlines with long-term project management in a timely and effective manner.
• Energetic, innovative, and self-motivated.

Certificates/Credentials/Licenses

None required

Computer Skills

• Proficiency with MS Office Suite
• Internet and email applications

Supervisory Responsibilities

• No
• Required operation of university owned vehicles: No
• Does this position require direct animal or patient contact: No

Physical Demands

• Repetitive Motions
• Working Conditions: None

Open Date: 03/23/2026 Close Date: [Not Specified]

Position Maximum Salary or Hourly Rate: $43,700/ann Position Minimum Salary or Hourly Rate: $42,000/ann

Special Instructions to Applicants

As a Jesuit Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicagos mission, candidates should consult our website at www.luc.edu/mission. For information about the universitys focus on transformative education, they should consult our website at www.luc.edu/transformativeed.

About Loyola University Chicago

Founded in 1870, Loyola University Chicago is one of the nations largest Jesuit Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact.

With 15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience.

Consistently ranked among the nations top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the countrys most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement.

Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.

Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here.

Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the Universitys Nondiscrimination Policy.

Quick Link for Posting:https://www.careers.luc.edu/postings/34858

Supplemental Questions(Required fields are indicated with an asterisk)

• Do you have at least a high school diploma or equivalent? [Yes / No]
• Do you have 1-2 years of event and/or housing, hotel, hospitality industry experience? [Yes / No]
• Why do you want to work for Loyola University Chicago? [Open Ended Question]
• How did you hear about this employment opportunity?
• Public Job Posting
• Internal Job Posting
• Agency Referral
• Advertisement/Publication
• Personal Referral
• Website
• Other
• How do your personal values align with Loyola University Chicagos mission and values? [Open Ended Question]

Applicant Documents

• Required Documents:
• Resume
• Cover Letter / Letter of Application
• Optional Documents: [None Listed]