Events Specialist (4 Month Assignment)

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Job Type

Contract, Temporary

Description

Event Planning & Execution

• Support the execution of corporate, community, member, employee, and business development events.
• Coordinate event logistics including venue arrangements, catering, rentals, transportation, audiovisual needs, signage, and supplies.
• Manage event registration platforms, RSVP tracking, attendee communications, and guest lists.
• Coordinate vendor relationships and assist with contract administration and logistics management.
• Prepare event materials including agendas, run-of-show documents, staffing plans, name badges, signage, event kits, etc.
• Assist with event setup, on-site management, troubleshooting, and event breakdown.
• Coordinate volunteer and staff assignments for events and ensure all participants have the information necessary to be successful.
• Track event inventories including promotional items, signage, giveaways, and event equipment.
• Collect event metrics and assist with post-event reporting and evaluation.
• Maintain event calendars and project timelines to ensure deadlines are met.

Administrative Support

• Coordinate meetings, calendars, and scheduling requests as needed.
• Prepare presentations, reports, meeting materials, and other departmental documentation.
• Assist with budget tracking, invoice processing, purchase requests, and expense reconciliation.
• Maintain organized records of event contracts, vendor information, sponsorship agreements, and departmental files.
• Support department communication efforts and internal coordination activities.
• Assist with special projects and other administrative responsibilities as assigned.

Relationship Management

• Build positive working relationships with internal stakeholders, vendors, community partners, and event attendees.
• Serve as a professional representative of the organization at events and meetings.
• Collaborate with marketing, communications, retail, business development, and other departments to support organizational initiatives.

Requirements

Education & Experience

• Bachelor's degree in Event Management, Hospitality, Marketing, Communications, Business Administration, or related field preferred.
• Two to four years of experience in event planning, hospitality, project coordination, administrative support, or related experience.
• Experience coordinating multiple projects simultaneously with competing deadlines.
• Financial services or corporate event experience preferred.

Salary Description

$40-$45 per hour