Excecutive Administrative Assistant

Job#: 26-01281

Location: Sabine Pass, TX
Pay Range: $25 - $35/hr. (DOE)
Schedule: M-F, 7a-4p or 8a-5p
Duration: Contract - 2+ years
Contact: Recruiters@cenergyintl.com

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Summary

We are seeking a highly organized, polished, and proactive Executive Administrative Assistant to support a dynamic, fast-paced corporate environment. This role serves as a critical extension of General Services, ensuring seamless daily operations across executive support, event coordination, travel logistics, and financial processes.

This is a high-visibility position supporting senior leadership and operating within a centralized administrative support model. The ideal candidate brings strong executive presence, attention to detail, and the ability to manage multiple priorities with precision and professionalism.

Key Responsibilities

Primary Duties & Responsibilities

• Maintain a highly organized, professional office environment and serve as a central point of coordination for administrative requests

• Prepare and manage communications, reports, presentations, and tracking tools with high accuracy

• Coordinate calendars, meetings, room reservations, and logistics; manage document control and intake systems

• Plan and execute internal meetings and events end-to-end, including logistics, vendors, catering, and communications

• Manage event budgets, approvals, and financial tracking while ensuring consistency and continuous improvement

• Coordinate domestic and international travel, including itineraries, approvals, and issue resolution

• Support post-travel expense reconciliation

• Prepare and submit expense reports (Client, Concur, SAP) in compliance with policies

• Track expenses against budgets and support procurement, invoicing, and vendor payments

• Maintain organized, audit-ready financial documentation

• Act as liaison between internal teams and external vendors; support vendor coordination and onboarding

• Ensure adherence to company policies, financial controls, and security procedures; escalate risks as needed

• Support special projects, process improvements, and development of tools/templates to enhance operational efficiency

Required Qualifications

• Associate's degree required
• 3+ years of administrative assistant experience
• Strong organizational and multitasking skills; ability to manage competing priorities
• Exceptional attention to detail and follow-through
• Proven ability to handle confidential information with discretion
• Strong interpersonal and communication skills; able to work across all levels
• Proactive, solutions-oriented mindset with strong problem-solving ability
• Experience with expense management systems (Concur, SAP preferred)
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook); SharePoint experience is a plus
• Ability to thrive in a fast-paced, evolving environment

 

What We're Looking For

• Strong executive presence with confident, clear communication
• Highly organized and process-driven
• Experience coordinating complex travel and logistics
• Ability to multitask efficiently in a high-visibility environment supporting senior leadership

Education: Associates Degree required

Work Schedule: Monday–Friday, 7:00 AM–4:00 PM or 8:00 AM–5:00 PM

Benefits:

The benefits available with this position include:

• Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)
• Continuous Employment Development and Learning
• Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement
• 401K
• Healthcare Group Medical Coverage & Healthcare for California only
• Dental Insurance Coverage
• Vision Insurance Coverage
• Basic Life Insurance & AD&D
• Long Term Disability
• Voluntary Short-Term Disability
• Direct Deposit
• Health Savings and Flexible Spending Accounts

About Cenergy International Services

Cenergy International Services is a woman owned company providing workforce solutions for over 25 years. Cenergy supports employees through training, resources, benefits, and ongoing guidance.