Exec Asst to the Provost

Posting Details

Posting Summary

Logo Posting Number STA00638PO26 Job Family Administrative Support Job Function Administrative Services USC Market Title Administrative Manager Link to USC Market Title https://uscjobs.sc.edu/titles/187991 Job Level P3 - Professional Business Title (Internal Title) Exec Asst to the Provost Campus Aiken Work County Aiken College/Division USC Aiken College/Division Level Department AIK Academic Affairs State Pay Range G09 USC Market Range MRF - $53,576 $66,970 $80,364 Anticipated Hiring Range $53,576 - $66,970 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule Basis 12 months Job Search Category Other Professional

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description

Advertised Job Summary

Executive Assistant to the Provost (Administrative Coordinator II), Salary: $53,576 - $66,970 per year, USCA Academic Affairs

Manages and oversees the administrative functions of the office of the Provost and Executive Vice Chancellor for Academic Affairs (EVCAA). Provides support that is necessary for the operation of all academic units of the University. Knowledge/Skills/Abilities: Thorough knowledge of office procedures, practices and equipment. Must possess excellent computer skills in word processing and proficient in MS Excel and database management. Must be able to generate budget reports. Excellent interpersonal, communication and organizational skills required. Ability to work independently and to exercise judgment and discretion in interpreting and applying policies and procedures. Ability to maintain concentration and perform multiple concurrent duties under constant interruption. Maintain accuracy and confidentiality. Ability to evaluate, plan and assign. Ability to deal with diverse personalities. Ability to interpret behavior to appropriately deal with individuals. Ability to work in a stressful environment. Ability to initiate necessary procedures/changes. Minimum requirements: Bachelor's degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Preferred: Higher education work experience preferred. Application deadline: August 31, 2026. USCA is an Equal Opportunity Institution. We strive to cultivate an environment that is open, welcoming, and supportive of all individuals.

Job Related Minimum Required Education and Experience

Requires a bachelor's degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Required Certification, Licensure/Other Credentials Preferred Qualifications

Higher education work experience preferred.

Knowledge/Skills/Abilities

Thorough knowledge of office procedures, practices and equipment. Must possess excellent computer skills in word processing and proficient in MS Excel and database management. Must be able to generate budget reports. Excellent interpersonal, communication and organizational skills required. Ability to work independently and to exercise judgment and discretion in interpreting and applying policies and procedures. Ability to maintain concentration and perform multiple concurrent duties under constant interruption. Maintain accuracy and confidentiality. Ability to evaluate, plan and assign. Ability to deal with diverse personalities. Ability to interpret behavior to appropriately deal with individuals. Ability to work in a stressful environment. Ability to initiate necessary procedures/changes.

Job Duties

Job Duty

Oversees and supervises daily operations of the Office of Academic Affairs. Manage office workflow and maintain office procedures. Identify problems and initiate or recommend corrective action. Maintain and manage records and files. Supervises other staff in the Office of Academic Affairs such as student workers or other staff hired by the Provost. Keeps Provost on track with academic decision schedule.

Essential Function Yes Percentage of Time 25 Job Duty

Provide confidential administrative support to the Provost. Handle confidential information on faculty and academic staff (personnel files, promotion and tenure files, salary data, performance evaluations, etc.) as well as on students. Ensure that deadlines for reviews, decisions and reports are met by keeping logs of promotions, tenure, PTR, interim appointments, endowed chairs, etc. Write and provide drafts of letters for Provost related to the above appointments.

Essential Function Yes Percentage of Time 25 Job Duty

Serve as the Provost's liaison with faculty, academic unit heads, staff, students, and the public by providing information on academic policies and procedures. Coordinate the updating and editing of the USC Aiken Faculty Manual. Record minutes for meetings as needed by the Provost. Help support or lead special projects/duties as assigned. Represent the Provost's office in coordination of various campus events (graduation and other ceremonies). Provide leadership in planning and arranging of specialized programs/events sponsored by provost office (such as student honors ceremony and faculty celebration of excellence).

Essential Function Yes Percentage of Time 15 Job Duty

Manages and coordinates the hiring process for full-time faculty positions by processing appropriate paperwork to secure approval for positions, handle advertising, prepare letters of appointment and serve as liaison with Office of Human Resources. Prepares and delivers appointment and reappointment letters to HR before payroll deadlines. Keep HR informed of filled positions and retiring faculty. Assist with all other personnel function of the office.

Essential Function Yes Percentage of Time 15 Job Duty

Monitor expenditures and ensure office remains within budget for recruiting and hiring as well as for faculty research. Take responsibility for procurements from preparing initial CARF to following through to using PO to facilitate payment of invoices. Provide financial reports to the Provost as needed/requested. Assists with additional fiscal function of the office as needed.

Essential Function Yes Percentage of Time 10 Job Duty

Other duties as assigned.

Essential Function Yes Percentage of Time 10

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential

Posting Detail Information

Number of Vacancies 1 Desired Start Date Job Open Date 08/24/2026 Job Close Date 08/31/2026 Open Until Filled No Special Instructions to Applicant

In addition to completing the online application, please also upload your resume and a separate cover letter.

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by August 31, 2026.

Quicklink for Posting https://uscjobs.sc.edu/postings/212105 EEO Statement

The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a bachelor's degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
• Yes
• No

Applicant Documents

Required Documents

• Cover Letter
• Resume

Optional Documents