Job Title: Executive Assistant
Location: Farmers Bank of Willards, Willards, MD
Reports To: Chief Executive Officer (CEO) / Chief Financial Officer (CFO)
Position Type: Full Time
Job Summary: The Executive Assistant will provide professional, high-level administrative support to the CEO/CFO, other senior executives, and the Board of Directors. This role involves a wide range of responsibilities that are required to be conducted with confidentiality and discretion, including managing schedules, coordinating meetings, handling correspondence, and performing various tasks to ensure the efficient operation of the executive office and Board functions.
Key Responsibilities:
- Coordinate and manage all Board functions and provide administrative support to the Directors and Executives, including maintaining the Executive and Board of Directors calendar and events, including scheduling meetings, appointments, and organizing catering when necessary. May also involve coordinating travel arrangements and basic bookkeeping tasks.
- Attend all Board and Board Committee meetings. Prepare agendas, collect and organize documents for meeting packages, record detailed and effective minutes, facilitate the presentation of information during meetings, and follow up on action items. Responsible for maintaining a schedule of items that are required for presentation to the directors on a recurring and/or regular basis to ensure that all relevant regulatory and compliance requirements are met.
- Handle incoming and outgoing communications that involve the Board of Directors or Executive Management, including emails, memos, phone calls, and other written correspondence. Disseminate information and act as the point of contact among executives, directors, shareholders and others.
- Draft, edit, and proofread documents, reports, and presentations. Maintain comprehensive and accurate corporate records, documents, and reports.
- Maintain the library of company policies and governing documents, including ensuring that all approved updates are properly documented and communicated.
- Assist in the planning and execution of special projects and initiatives. Conduct research and prepare information to assist the CEO and CFO and other executives in the development of plans, documents, or reports.
- Assist with the preparation of the Annual Report to Shareholders and planning the Annual Shareholder meeting.
- Maintain the highest level of confidentiality and discretion in handling sensitive information.
- Routinely perform a wide variety of support duties.
- Other duties as directed by the CEO, CFO and the Board of Directors.
Education: Bachelor's degree in Business Administration, Management, or related field preferred.
Experience: Minimum of 3-5 years of experience as an Executive Assistant or in a similar role.
Skills:
- High level of professionalism and discretion, exhibiting sound judgement and ability to maintain confidentiality.
- Excellent organizational and time management skills.
- Ability to multitask and prioritize effectively, with a resourceful, can-do attitude.
- Proactive and exhibits job ownership.
- Ability to pay attention to detail.
- Team player with fine-tuned interpersonal skills and the ability to cultivate productive working relationships.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Work Environment:
- This role is typically performed in a corporate office environment, may have option to work remotely.
- May require occasional travel to other branches or locations.
- The role may involve extended hours during peak periods or special projects.
Salary and Benefits:
- Salary based on experience and qualifications.
- Comprehensive benefits package including health insurance, retirement plans, bonuses, and paid time off.
Physical demands: While performing the duties of this job, the employee is regularly required to sit, stand, use hands to finger. The employee may occasionally lift and/or move up to 25lbs.
Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Position Type and Expected Hours of Work: This is a full-time position. Days and hours of work required are Monday-Friday 8:30am-5:00pm.
“Equal Employment Opportunity/Affirmative Action Employer”
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person